Office Coordinator

Cardone Ventures; Scottsdale (AZ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with company match

Parental leave

Vacation and sick time

Employee Assistance Program

Professional development reimburse

Internal education resources

Uncapped commission eligibility

Job summary

Cardone Ventures in Scottsdale, AZ seeks an Office Coordinator to be the first point of contact for visitors and staff. You will manage supplies, mail, and main line calls while supporting multiple departments on special projects.

The role requires a customer-service attitude, multi-tasking skills, and the ability to maintain a seamless office operation onsite. Prior office experience is essential.

Qualifications

• High School Diploma or equivalent required.
• At least 2 years work experience in a similar office or customer service role.
• Must possess a valid/active driver’s license and a functioning vehicle.

Responsibilities

• Greet visitors and team members, maintain a welcoming office environment.
• Manage office supplies, mail distribution, and answer main line calls.
• Provide administrative support to departments on special projects.
• Coordinate equipment and IT setup for new team members.
• Oversee facilities issues, vendor contact, and record-keeping.

Skills

Customer service

Office administration

Multitasking

Interpersonal skills

G-Suite

IT coordination

Education

High School Diploma

Tools

G-Suite

Office equipment

Job description

Description

Salary Range: $60,000 to $70,000 per year Onsite Location: Scottsdale, AZ Workplace Location: Fully Onsite

POSITION SUMMARY
The Office Coordinator serves as the first point of contact for all visitors and team members, playing a crucial role in creating a welcoming and professional environment. Key responsibilities include managing office supplies, supporting office requests, handling mail distribution, and answering calls directed through the main line. Additionally, the Office Coordinator provides administrative support to various departments on special projects as needed.

This position requires a positive, customer-service-oriented attitude, as you\'ll frequently interact with both internal and external stakeholders. To thrive in this role, the Office Coordinator must be able to efficiently manage multiple tasks, ensure office operations are seamless, and approach challenges with a solutions-driven mindset.

ABOUT CARDONE VENTURES
Our mission is to help business owners achieve their personal, professional, and financial goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results-oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

• Cultivates a welcoming, professional, and helpful environment for all visitors and team members, enhancing their overall experience when they come to the office.


• Fosters a remarkable interaction as the point of contact for all incoming calls to Cardone Ventures, ensuring a positive experience with each caller that represents the brand


• As the first point of contact at the office, the Office Coordinator is a remarkable representative of the organization through every touchpoint

OBJECTIVES

• Serve as a friendly first point of contact for clients and guests visiting the office


• Oversee building operations proactively addressing facilities issues and serving as the main point of contact for vendors, while coordinating maintenance, service requests, and keeping accurate records.


• Assist clients who call the Cardone Ventures main line and resolve their inquiries


• Coordinate equipment for new team members including office & parking access, supplies, as well as assisting with IT equipment setup


• Ensure that the office maintains a 10X appearance, and that the aesthetics uphold the brand of the organization


• Maintain accurate inventory management by keeping all essential office supplies fully stocked through weekly audits and placing orders as needed to ensure optimal supply levels at all times.


• Support the company culture by helping the success of employee appreciation events & volunteer initiatives


• Maintain confidentiality throughout interdepartmental projects or initiatives.Ensure all recurring and one-off administrative tasks or projects are fully executed with the utmost attention to detail, efficiency, and within deadlines


• Ensure all incoming mail is distributed to the correct recipients while supporting all outgoing mail tasks, including scheduling pick-ups, creating shipping labels, and packaging materials.


• Represent Cardone Ventures with a high level of professionalism, friendliness, maturity, and customer service in every client interaction, fostering genuine relationships and inspiring trust in the organization

COMPETENCIES

• Basic levels of technical acumen to work with IT teams when setting up new hires or addressing questions in the office


• Basic troubleshooting skills to assist with office equipment such as printers, phones, and conferencing systems, ensuring minimal disruption to daily operations.


• Demonstrates the ability to multitask efficiently by balancing the needs of incoming calls, administrative tasks, and office operations


• Strong interpersonal skills to foster relationships with clients, vendors, and team members, creating a cohesive and productive office environment.


• Ability to answer client calls professionally and resolve client issues by collecting relevant information and sharing with the proper department.


• Ability to work within spreadsheets to track inventory and maintain par levels


• Has an eye for aesthetics to observe and maintain office cleanliness and appearance


• Ability to identify the correct stakeholder when problems arise in the office whether it be HR, Security, Engineering..etc.


• Substantial experience with Office/G-Suite (Sheets, Documents, GMail, Calendars, Slides)

EDUCATION AND EXPERIENCE

• High School Diploma or equivalent


• At least 2 years work experience in a similar office or customer service role


• Must possess a valid/active driver\u2019s license and a functioning vehicle

Full-time Employees Receive

• Medical, dental, and vision (employee + dependents)


• 401(k) with up to 3% company match


• Parental leave: 8 weeks fully paid (primary caregiver) / 4 weeks fully paid (secondary) + 1 month remote for both


• Vacation and sick time that increases with tenure


• Pet insurance through SPOT


• Employee Assistance Program through Guardian


• Professional development reimbursements for outside courses and certifications


• $250K+ in internal education resources across Sales, Operations, Finance, People, and Marketing


• Uncapped commission eligibility for all team members

PHYSICAL REQUIREMENTS
Prolonged periods sitting at a desk and working on a computer

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

Cardone Ventures uses AI-assisted tools as part of our recruiting process. These tools may be used to support resume screening, candidate outreach, or initial assessments. All hiring decisions are made by our People team and hiring managers. If you have questions about our process please contact us.

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