Office Administrator / Bookkeeper

Plott; New Jersey; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Professional development assistance

Job summary

Plott in New Jersey seeks a finance/administrative professional to manage monthly reconciliations and day-to-day office operations. The role supports preparation of reports, forecasts, and budgets while coordinating with multiple teams to ensure targets are met.

The ideal candidate will have strong financial analysis skills, proficiency with QuickBooks, and excellent communication. This position offers on-site work with opportunities for growth and contributions to strategic planning.

Qualifications

• Takes ownership of the project.
• Able to run an office and coordinate between various team members.
• Proven knowledge of financial analysis and strategy.
• Experience with technology, production in the tech space a definite plus.
• Excellent verbal and written communication and presentation skills.
• In-depth knowledge of financial reporting standards, tax regulations and industry legislation.
• Analytical skills.
• Attention to detail.
• Interpersonal skills.
• QuickBooks Software (1 Year is required).

Responsibilities

• Reconcile sales taxes, payroll taxes, credit card, and bank accounts at the end of each month.
• Process accounts receivable and payable.
• Assist in the preparation of business activity and financial reports, forecasts, and annual budgets.
• Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, and tracking deadlines.
• Liaise with internal and external stakeholders to identify, define and track requirements to meet targets.
• Prepare, analyze and utilize reports of business activity (forecasts, inventory planning, pricing).
• Plan and manage team goals, project schedules and ensure alignment on timelines and deliverables.
• Coordinate with teams for daily/monthly/quarterly goals and directives.
• Prepare documentation for new hires or changes in pay, status or benefits.
• Establish, maintain and control employee records, recruitment files and organization charts.
• General admin including scheduling for travel, filing and office organization.
• Ensure compliance with local, state and federal requirements.
• Coordinate with teams for daily/monthly/quarterly goals and directives.
• Coordinate project schedules, resources, equipment and information.
• Distribute production tasks in the warehouse and ensure order fulfillment and inbound/outbound logistics.
• Manage day-to-day operations of warehouse, freight, returns, receiving, parcels and transfers.
• Audit and report inventory and propose restock ideas.
• Responsible for production and order fulfillment plan integrity.
• Oversee warehouse equipment, tooling and gauges integrity and maintenance.
• Effectively manage warehouse staff and optimize productivity.

Skills

Ownership

Team coordination

Financial analysis

Communication skills

Attention to detail

Interpersonal skills

Tools

QuickBooks

Job description

Job Description

What's the role

• Reconcile sales taxes, payroll taxes, credit card, and bank accounts at the end of each month.
• Process accounts receivable and payable
• Assist in the preparation of business activity and financial reports, financial forecasts, and annual budgets.
• Provides general administrative support such as preparing correspondence, forms and reports, arranges meetings, composes regular correspondence, processes confidential reports and documents (electronic and hard copy files), and tracks deadlines.
• Liaising with internal and external stakeholders to identify, define and track requirements, scope and objectives - with the objective to successfully meet the set targets
• Prepare, analyze and utilize reports of business activity (e.g. forecasts, inventory planning, pricing, etc.)
• Plan and manage team (internal & external) goals, project schedules and ensure all stake holders are aligned on timeline and deliverables
• Coordinate with various teams for daily / monthly / quarterly goals and directives
• Prepares documentation for new hires, or changes in pay, status or benefits.
• Establishes, maintains and controls employee records, recruitment records, files, correspondence, reports, and organization charts.
• General admin including scheduling for travel, filing and office organization.
• Ensure compliance with local, state and federal government requirements.
• Coordinate with various teams for daily / monthly / quarterly goals and directives
• Coordinating project schedules, resources, equipment and information
• Distribute the production tasks in the warehouse and ensure orderly production, order fulfillment and inbound / outbound logistics.
• Manage day-to-day operations of the warehouse, freight, returns, receiving, parcels and transfers
• Audit and report inventory while making recommendations on which items to order and restock
• Responsible for the successful completion of production and order fulfillment plan
• Responsible for all for the integrity of all equipment, tooling and gauges in the warehouse.
• Effectively manage the warehouse staff, improve work efficiency, and avoid unnecessary waste of personnel and working hours.

Who we are

• QuickBooks Software (1 Year is required)
• NWi / Plott, Inc. (www.letsplott.com) is the leading AR / Connected Tools technology company for construction and DIY.
• Our hardware & software platform have won us numerous awards, including:
• Best of Innovation @ CES
• Best of Smart Home @ the largest international show for home products - IHHS / GIA
• Popular Science’s Best of What’s New
• 5 Red Dot industrial design award
• Ranked #2 by Red Dot in Industrial Design for Americas + Europe
• We are a growing technology company with established multi-million-dollar revenue streams, we're now focused on breaking through to the next level.
• Our leadership team is led by industry veterans with prior partnership experiences with leading companies such as JP Morgan, European Space Agency, Stanley Black & Decker, etc.
• Our team structure is very horizontal and the culture is ideal for self-motivated, self-starters. We are low on bureaucracy, so a scrappy, "Get S. Done" attitude is imperative.

Qualifications and Skills

• Takes ownership of the project
• Able to run an office and coordinate between various team members
• Proven knowledge of financial analysis and strategy
• Experience with technology, specifically production in the tech. space a definite plus
• Excellent verbal and written communication and presentation skills
• In-depth knowledge of financial reporting standards, tax regulations and industry legislation
• Analytical skills
• Attention to detail
• Interpersonal skills
• QuickBooks Software (1 Year is required)

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance