Office Administrator Bilingual

4M Building Solutions; St. Louis (MO); On-site; USD 54,000 - 66,000; Full time

Job summary

4M Building Solutions is hiring an Office Administrator in Missouri to support HR and administrative operations for a designated division in the St. Louis area. The role includes recruiting support, onboarding, and maintaining employee records.

You will process payroll data, manage I-9 and background checks, and coordinate with managers to ensure compliance and efficiency. A minimum of 2–5 years in HR or admin work and a bachelor’s degree are preferred.

Qualifications

• 2–5 years of HR or admin experience.
• Bachelor's degree preferred.
• Proficiency with HRIS and payroll software.

Responsibilities

• Oversee recruitment lifecycle and coordinate with Talent Manager.
• Process offers, background checks, and onboarding.
• Maintain employee records and ensure I-9 compliance.
• Manage payroll-related data entry and regional payroll support.
• Track drug tests, LOA, and other HR processes.

Skills

HR experience

Recruiting coordination

Office administration

Education

Undergraduate degree or equivalent

Bachelor's degree preferred

Tools

HRIS systems

Payroll software

Winteam

Job description

JOB DESCRIPTION SUMMARY/OBJECTIVE

The Office Administrator is responsible for overseeing and managing the operational/admin activities within a designated Division (currently one of 4).

Job Title

Office Administrator

Annual Salary

$60,000

Contract / Working Hours

Full Time Days Monday-Friday

ESSENTIAL FUNCTIONS

• Hiring
• Support recruiters and Talent Manager when needed.
• Full cycle recruiting gatekeeper.
• Full cycle recruiting includes but not limited to the following: Send conditional job offers, drug testing, E-Verify (only for applicable states), send/audit background checks, send onboarding, assure that tax information is correct in winteam as well as managing winteam activity for region.
• Must be able to complete in-house drug testing.
• Assist in sending pre-employment requests as well as onboarding through our HRIS system and pull through the process.
• Review resumes and set up interviews as needed.
• Maintain team members personal E-files, including personal, medical and safety files.
• Submit/Conduct Background Checks and provide Drug Test instructions following the necessary processes.
• Monitor LOA process including entering LOA status on winteam.
• Assist with recruiting for job starts, acquisitions and overall open positions.
• Review, audit and approve I-9 forms. As well as keep track of active and terminated I9’s.
• Review/approve onboarding process completed by recruiters.
• Track the number of drug tests and order if needed.
• Request Paycards as needed.
• Audit personal files for drug test.
• Administrative Duties: Directs office activities and functions to maintain efficacy and compliance with company policies.
• Payroll administration for the region, including but not limited to approval of payroll, assist the regional manager and account managers in approval of hours via Ehub for the region. This is only data entry, not processing payroll.
• Enter pay rate changes, address changes, and W-4 changes via Winteam.
• Complete unemployment claims on Equifax case builder.
• Run bi-weekly paycheck warning report.
• Complete ACA Eligibility report weekly and send it to HR.
• Order office supplies as needed.
• Complete monthly spot audits and submit to corporate HR dept.
• Team Management: Lead and support program teams and partners. Including, tracking of referral bonus, tracking good work tickets program via Paycor, Bingo card distribution, identify possible lead360 candidate with Regional Manager or Regional VP.
• Operational Excellence: Reporting- update regional goal tracker and send out on a weekly basis. Scorecard expectations. Track team member’s uniform inventory and order team member’s uniforms as needed. Request Pay cards as needed. Track all safety observations and inspections Track of CPR’s.

Supervisory Responsibility

• Supports recruiters and office staff.

Required Education and Experience

• Minimum of 2-5 years in HR or admin equivalent experience.
• Undergraduate degree or equivalent related work experience.
• Bachelor’s degree preferred.
• Proficiency in using HRIS systems and payroll managements software’s.

About 4M

Founded in 1978, 4M Building Solutions is a janitorial, housekeeping, cleaning, and disinfecting services company headquartered in St. Louis, MO. Supported by 8,000 associates, the company operates in 30+ states across the Midwest, Northeast, and southeastern United States.