Office Administrator & AR/AP Specialist

Beacon Mobility; Massachusetts; On-site; USD 26,000 - 36,000; Full time

Job summary

Easton Coach Company LLC seeks an experienced administrative professional to manage day-to-day office operations and serve as the primary point of contact for management.

The role covers scheduling, invoicing, accounts payable/receivable, vendor relations, and general clerical duties. A strong customer-service orientation and MS Office proficiency are required for success at Beacon Mobility.

Qualifications

• Associate’s degree in office administration preferred; will consider equivalent combination of education and experience.
• Two (2) years of administrative and clerical experience; strong business acumen; proficient in Microsoft Office; excellent communication skills.

Responsibilities

• Oversee day-to-day office activities and act as main point of contact for management.
• Provide administrative support: scheduling appointments, meetings, travel, mail, and updating contact databases.
• Maintain office supplies inventory and order as needed.
• Manage accounts receivable/payable for clients and process invoices.
• Handle payment files, vendor payments, and related accounting tasks.
• Respond to vendor and client enquiries promptly and provide exemplary customer service.
• Support executive team and oversee file systems, mail, and office equipment.

Skills

Microsoft Office

Communication skills

Customer service

Education

Associate degree in office administration

Job description

Easton Coach Company LLC seeks an experienced administrative professional to manage day-to-day office operations and serve as the primary point of contact for management.

The role covers scheduling, invoicing, accounts payable/receivable, vendor relations, and general clerical duties. A strong customer-service orientation and MS Office proficiency are required for success at Beacon Mobility.