Administrative Assistant 2 [AQ-21483]

Aquent; Redmond (WA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Subsidized health, vision, and dental

Paid sick leave

Retirement plan with match

Free online training (Aquent Gymnasium

Job summary

Aquent Talent seeks a proactive operations coordinator in Redmond, WA to power the team’s onsite operations and events. You will support onboarding, asset management, and facilities, ensuring a productive, well-organized workplace for engineers and leaders driving innovation.

Join a global tech environment with strong benefits and a culture of collaboration, integrity, and excellence. The role emphasizes reliability, discretion, and customer-service orientation in a fast-paced setting.

Qualifications

• Experience coordinating large, fast-paced corporate events.
• Excellent organizational and prioritization skills.
• Strong verbal and written communication across levels of an organization.
• Ability to work independently and manage multiple competing demands.

Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as primary liaison for facilities, workspace, and office support requests.
• Oversee receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support onsite events, morale activities, town halls, and meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and inventory.
• Provide onsite support during building disruptions.

Skills

Project coordination

Event planning

Facilities management

Microsoft 365

Verbal & written communication

Time management

Tools

SharePoint

Job description

Aquent Talent is proud to partner with a global leader at the forefront of technological innovation, a company dedicated to empowering every person and every organization on the planet to achieve more, driving innovation that impacts billions of lives worldwide. Join a team that is shaping the future, where your contributions will directly support groundbreaking initiatives that touch lives across the globe.

Unleash Your Organizational Prowess: Power a Global Tech Team!

Step into a pivotal role where your organizational prowess and proactive spirit will directly empower a dynamic team whose work touches billions of customers. This isn’t just an administrative position; it’s a chance to be the central operational backbone, ensuring seamless day-to-day activities and high-impact event execution. You’ll be a key contributor, providing essential in-person operational and administrative support, driving efficiency, and fostering a productive environment. Your efforts will directly enable the team to focus on their core mission, making a tangible difference in their success and the broader impact of their work. Prepare to make a significant impact, alleviating administrative burdens and streamlining operations, allowing engineers and leaders to dedicate their full attention to groundbreaking projects.

Your Impact & Contribution

As a vital member of this high-performing team, you will be instrumental in supporting critical onsite events, coordinating catering, managing equipment lifecycles, maintaining essential supplies, and facilitating smooth onboarding for new team members. Your ability to manage a diverse set of responsibilities will directly contribute to a well-organized, efficient, and thriving workplace, playing a meaningful role in the team’s ability to deliver innovative solutions and drive innovation.

Key Responsibilities

• Coordinate new hire onboarding and ensure onsite readiness.
• Manage hardware requests, asset tracking, and equipment processing.
• Act as the primary liaison for facilities, workspace, and office support requests.
• Manage the receipt and distribution of deliveries, supplies, snacks, and team equipment.
• Support organizational events, morale activities, town halls, and onsite meetings.
• Coordinate vendors, catering, invoices, and event logistics.
• Maintain shared spaces, storage locations, and operational inventory.
• Provide essential onsite operational support during building or workplace disruptions.

Must-Have Qualifications

• Prior experience in a large, fast-paced corporate environment, with 3 to 5 or more years strongly desired.
• Exceptional organizational and prioritization skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.
• Expert ability to work independently, manage time effectively, and prioritize competing demands.
• Expert ability to maintain confidentiality and keep information organized and secure.
• Strong interpersonal and customer service skills with a collaborative, team-oriented approach.
• Proficiency with Microsoft 365 tools including Word, Excel, PowerPoint, SharePoint.
• Familiarity with systems for expense reporting and operational workflows.
• Service-oriented approach with a commitment to enabling leadership and team success.
• Embody a culture of collaboration, integrity, and excellence.

Nice-to-Have Qualifications

• Recent experience within a large, complex organization, preferably within the last 1-2 years, with familiarity with modern workplace tools and processes.
• Experience with onsite operations and facility coordination.
• Experience with hardware and onboarding management.
• Experience with event and vendor management.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.