Office Administrator & Accounts Assistant (Work from Home).

Best Safety Services; United States; Remote; USD 4,400 - 6,800; Full time

Benefits offered by this job

Remote work readiness

Job summary

Best Safety Services Inc. is seeking a detail-oriented office administrator & accounts assistant to support daily administration, MIS reporting, and bookkeeping. This is a fully remote role for candidates based in India, aligned with Canadian business hours and overnight shifts.

You will work with Excel, MIS reports, and accounting tasks while coordinating with our Canadian team. Prior experience with QuickBooks or Tally is preferred, and strong English communication is essential.

Qualifications

• Bachelor's degree in commerce, accounting, finance, business administration, or a related field.
• Approximately 3 - 5 years of relevant experience in office administration, accounts assistance, bookkeeping, MIS, or a similar role.
• Good working knowledge of Microsoft Excel, including formulas, data organization, and spreadsheets.
• Basic understanding of bookkeeping, invoicing, accounts payable, and accounts receivable.
• Good written and verbal communication skills in English.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Willingness to work from 8:00 AM to 5:00 PM Canadian business hours (5:30 PM to 2:30 AM IST) Monday to Friday.
• Reliable internet connection, a dedicated workspace, and personal computer/laptop for remote work

Responsibilities

• MIS Reporting & Data Management: Prepare and maintain daily, weekly, and monthly operational reports.
• MIS Reporting & Data Management: Update and manage Excel spreadsheets, MIS databases, and inspection tracking files.
• MIS Reporting & Data Management: Maintain monthly and annual inspection schedules and monitor completion status.
• MIS Reporting & Data Management: Compile, verify, and analyze data to prepare accurate management reports.
• MIS Reporting & Data Management: Perform data entry, identify discrepancies, and maintain accurate records.
• MIS Reporting & Data Management: Organize digital files and supporting documents for easy retrieval.
• MIS Reporting & Data Management: Assist with process documentation and improvements to administrative workflows.
• Accounting & Bookkeeping: Record and maintain financial transactions using QuickBooks, Tally, or similar software.
• Accounting & Bookkeeping: Prepare and issue customer invoices, credit notes, and account statements.
• Accounting & Bookkeeping: Maintain accounts receivable and accounts payable records.
• Accounting & Bookkeeping: Track outstanding customer payments and assist with payment reminders and collection follow-ups.
• Accounting & Bookkeeping: Reconcile bank accounts, credit card transactions, and vendor statements.
• Accounting & Bookkeeping: Record expenses and maintain financial documentation.
• Accounting & Bookkeeping: Prepare weekly and monthly financial reports and support month-end and year-end closing activities.
• Accounting & Bookkeeping: Assist with other bookkeeping and accounting tasks as assigned.
• General Support: Maintain customer records, service details, project files, and digital documents.
• General Support: Track pending tasks, customer requests, approvals, and work orders.
• General Support: Coordinate with the Canadian team to ensure smooth day-to-day operations.
• General Support: Handle confidential business, customer, and financial information responsibly.
• General Support: Complete assigned tasks accurately and within deadlines.
• General Support: Support management with additional administrative, reporting, and accounting assignments.

Skills

Attention to detail

Organization

Time management

English communication

Independent work

Multitasking

Work hours alignment

Remote work readiness

Education

Bachelor's degree in commerce, accounting, finance, business administration, or a related field

Tools

Excel

QuickBooks Online/Desktop

Tally

Job description

About the Company

Best Safety Services Inc. is a growing Canadian company specializing in fire alarm inspection, maintenance, monitoring, and compliance services.

We are looking for a dependable, organized, and detail-oriented professional to support our office administration, MIS reporting, bookkeeping, and day-to-day business operations.

Location: Remote / Work from Home, India
Working Days: Monday to Friday
Working Hours: 8:00 AM to 5:00 PM Canadian business hours (5:30 PM to 2:30 AM IST)

Job Overview

We are seeking a detail-oriented and highly organized office administrator & accounts assistant (remote/work from homeIndia) to support our day-to-day administrative operations and accounting team. This is a fully remote position for candidates based in India who are comfortable working independently during evening and overnight hours aligned with Canadian business operations.

This is an excellent opportunity for someone who enjoys working with Excel, generating and preparing various MIS and reports, communicating with clients, and handling accounting tasks. You will work remotely from India and coordinate directly with our Canadian team during Canadian business hours.

Key Responsibilities

1. MIS Reporting & Data Management

• Prepare and maintain daily, weekly, and monthly operational reports.
• Update and manage Excel spreadsheets, MIS databases, and inspection tracking files.
• Maintain monthly and annual inspection schedules and monitor completion status.
• Compile, verify, and analyze data to prepare accurate management reports.
• Perform data entry, identify discrepancies, and maintain accurate records.
• Organize digital files and supporting documents for easy retrieval.
• Assist with process documentation and improvements to administrative workflows.

2. Accounting & Bookkeeping

• Record and maintain financial transactions using QuickBooks, Tally, or similar accounting software.
• Prepare and issue customer invoices, credit notes, and account statements.
• Maintain accounts receivable and accounts payable records.
• Track outstanding customer payments and assist with payment reminders and collection follow-ups.
• Reconcile bank accounts, credit card transactions, and vendor statements.
• Record expenses and maintain accurate financial documentation.
• Prepare weekly and monthly financial reports and support month-end and year-end closing activities.
• Assist with other bookkeeping and accounting tasks as assigned.

3. General Support

• Maintain customer records, service details, project files, and digital documents.
• Track pending tasks, customer requests, approvals, and work orders.
• Coordinate with the Canadian team to ensure smooth day-to-day operations.
• Handle confidential business, customer, and financial information responsibly.
• Complete assigned tasks accurately and within deadlines.
• Support management with additional administrative, reporting, and accounting assignments.

Required Skills & Qualifications

• Bachelor's degree in commerce, accounting, finance, business administration, or a related field.
• Approximately 3 - 5 years of relevant experience in office administration, accounts assistance, bookkeeping, MIS, or a similar role is preferred.
• Good working knowledge of Microsoft Excel, including formulas, data organization, and spreadsheets.
• Basic understanding of bookkeeping, invoicing, accounts payable, and accounts receivable.
• Good written and verbal communication skills in English.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Willingness to work from 8:00 AM to 5:00 PM Canadian business hours (5:30 PM to 2:30 AM IST) Monday to Friday.
• Reliable internet connection, a dedicated workspace, and personal computer/laptop for remote work.

Preferred Skills

• Practical experience with QuickBooks Online/Desktop, Tally, or other accounting software.
• Experience preparing MIS reports and maintaining Excel-based trackers.
• Familiarity with bank reconciliation, vendor payments, customer collections, and financial reporting.
• Experience working with international clients or overseas businesses.
• Knowledge of Canadian accounting practices, GST/HST, or service-based businesses.
• Knowledge of Gujarati is an advantage for communication and coordination where required.

Candidates with a combination of administrative, Excel/MIS, and basic accounting skills are encouraged to apply.