Office Administrator

Westwood Professional Services; Westminster (CO); On-site; USD 31,684 - 37,195; Full time

Job summary

Westwood Professional Services in Westminster, CO seeks an Office Administrator to oversee day-to-day administrative operations and support leaders across the office. You will manage budgets, coordinate onboarding, and ensure a welcoming, organized environment.

Responsibilities include front desk coverage, vendor management, event planning, and collaboration with IT and shared services to maintain efficient office functions.

Qualifications

• Strong written and verbal communication skills.
• Ability to multitask and meet deadlines.
• Proficiency with Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• Adaptability to changing work environments.

Responsibilities

• Oversee daily administrative operations of the office.
• Manage office variable expense budgets (e.g., supplies, employee relations).
• Coordinate onboarding for new hires and promotions.
• Plan and coordinate office events and employee engagement activities.
• Coordinate with IT for local service and support needs.
• Maintain clean, organized communal spaces and front desk coverage.
• Collaborate with divisions to deliver a seamless onboarding experience.

Skills

Communication skills

Multitasking

Organizational skills

Microsoft Office

Discretion

Adaptability

Independence

Tools

Microsoft Office Suite

Job description

Description

The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.

Duties and Responsibilities

• Oversee day-to-day administrative operations to ensure effective office functionality
• Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
• Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
• Implement best practices that promote a professional, welcoming, and efficient office environment
• Manage local giving‑back budget and coordinate related activities
• Support and model Westwood's core values and contribute to a positive office culture
• Coordinate and present at monthly local town hall meetings
• Manage activities, performance, and training of the local Administrative Assistant, if applicable
• Ensure front desk coverage during business hours
• Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
• Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
• Collaborate with local leadership to coordinate internal meetings and client meetings
• Plan and coordinate office events and employee engagement activities
• Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
• Coordinate with IT to facilitate local service and support needs
• Run office errands as needed
• Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
• Ensure office representation within Westwood's Safety Group
• Monitor office space utilization and seating needs in partnership with division leadership
• Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager

Requirements

• Strong written and verbal communication skills
• Demonstrated ability to exercise sound judgment and resolve issues independently
• Ability to multitask, work under pressure, and meet deadlines
• Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervisionProven discretion in handling confidential and sensitive information
• Adaptability to changing work environments and priorities
• Proficiency with Microsoft Office Suite

Salary Description

$23.00 - $27.00 / hour