Office Administrator

Westwood-Professional-Services; Westminster (CO); On-site; USD 55,000 - 70,000; Full time

Job summary

Westwood-Professional-Services seeks an Office Administrator to oversee daily administrative operations, partner with leaders, and ensure a productive office environment. You will manage budgets, vendor relations, onboarding processes, and front desk coverage.

Join a team that emphasizes professional standards, organization, and collaborative culture, coordinating events and town hall sessions as needed.

Qualifications

• Excellent written and verbal communication skills.
• Ability to exercise sound judgment and resolve issues independently.
• Multitask, work under pressure, and meet deadlines.
• Excellent organizational skills with multiple priorities and minimal supervision.
• Discretion handling confidential and sensitive information.
• Adaptability to changing work environments and priorities.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Oversee day-to-day administrative operations for an efficient office.
• Prepare, monitor, and manage office expense budgets.
• Maintain orderly and clean communal spaces.
• Implement best practices for a professional office environment.
• Coordinate onboarding for new hires and promotions.
• Manage local vendor selection and relationships.
• Coordinate internal and client meetings with leadership.
• Plan office events and employee engagement activities.
• Support IT liaison for local service needs.
• Ensure front desk coverage during business hours.
• Monitor space utilization and seating with division leaders.
• Lead and train Local Administrative Assistant if applicable.

Skills

Communication skills

Judgment & independence

Multitasking

Organization

Discretion with confidential info

Adaptability

Microsoft Office

Vendor coordination

Office budgeting

Tools

Deltek ERP

Vantagepoint

Job description

Description

The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.

Duties and Responsibilities:

• Oversee day-to-day administrative operations to ensure effective office functionality
• Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
• Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
• Implement best practices that promote a professional, welcoming, and efficient office environment
• Manage local giving-back budget and coordinate related activities
• Support and model Westwood's core values and contribute to a positive office culture
• Coordinate and present at monthly local town hall meetings
• Manage activities, performance, and training of the local Administrative Assistant, if applicable
• Ensure front desk coverage during business hours
• Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
• Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
• Collaborate with local leadership to coordinate internal meetings and client meetings
• Plan and coordinate office events and employee engagement activities
• Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
• Coordinate with IT to facilitate local service and support needs
• Run office errands as needed
• Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
• Ensure office representation within Westwood's Safety Group
• Monitor office space utilization and seating needs in partnership with division leadership
• Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after 8/25/2026.

Requirements

Required Experience & Skills

• Strong written and verbal communication skills
• Demonstrated ability to exercise sound judgment and resolve issues independently
• Ability to multitask, work under pressure, and meet deadlines
• Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
• Proven discretion in handling confidential and sensitive information
• Adaptability to changing work environments and priorities
• Proficiency with Microsoft Office Suite