Office Administrator

The Regional Municipality of Durham; West Springfield (MA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading organization focused on community support is seeking an Office Administrator for their West Springfield office. The role involves administrative support, collaboration with IT, and maintaining safety and security. Ideal candidates will possess a high school diploma and prior office experience. Multicultural and multilingual applicants are encouraged to apply.

Qualifications

• One year prior office experience required.
• Ability to learn new software is essential.
• Regular and reliable attendance is required.

Responsibilities

• Assist with daily operations in the office.
• Support staff with supply orders and technology issues.
• Collaborate on maintenance and security tasks.

Skills

Proficiency in MS Office

Data Entry

Good Judgment

Education

High School Diploma or equivalent

Job description

18 Degrees is where new beginnings come to light for children and families – and could be where your new career does the same! At 18 Degrees, we cultivate teams and leaders to embrace the principles of diversity, equity and inclusiveness to support the needs of our community. The Office Administrator for the Pioneer Valley office is responsible for assisting in the daily operations and functions of the West Springfield office space.

Administrative Support:

Supporting staff with supply orders, technology, and administrative paperwork

Additional support is provided to the President & CEO, along with other Senior Team members, in various projects

Must have the ability to work independently and exercise good judgment while keeping the supervisor informed

Security and Maintenance:

Opening/unlocking and/or closing/locking the doors based on 18 Degrees operating hours

Collaborating with the cleaning company and the building manager on maintenance issues

Actively participates in the Safety Committee and other committees as assigned

Technology and Data:

Collaborate with IT Manager in support of laptops, cell phones and other office equipment

Enter demographics on behalf of the Fee-for-Service workers into the database for Adoption

Act as Super Administrator for (Relias) Learning Management System

Maintain the system hierarchy and reporting structure for managers and direct reports

Attend Provider’s Council trainings and roundtables relevant to the Relias system

Qualification Requirements: High School Diploma or equivalent with relevant experience is required.

Experience: One year prior experience with office work, proficiency in MS Office, ability to learn new software and perform data entry. Regular and reliable attendance is required.

Multicultural/multilingual candidates are encouraged to apply. Send cover letter and resume to Paula McDermott, 18 Degrees, 480 West Street, Pittsfield, MA 01201 or email pmcdermott@18 degreesma.org. Visit our website at www.18degreesma.org. AA/EOE