Office Administrator

Talentify; Wallingford (CT); On-site; USD 47,000 - 69,000; Full time

Benefits offered by this job

401(k) Savings Plan

Health, dental, vision insurance

Life, accident, disability insurance

Tuition reimbursement

Paid time off

Job summary

Brightstar is seeking an Office Administrator to ensure efficient day-to-day office operations. You will coordinate activities, support employees and vendors, and manage essential business processes with strong communication and organizational skills.

The role requires experience in office management, proficiency in Microsoft Office, and the ability to handle multiple priorities while maintaining confidentiality. Base pay is part of Total Rewards with potential bonuses and benefits.

Qualifications

• 3+ years of administrative, office management, or related experience.
• Experience supporting multiple departments or leaders is preferred.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain office records, files, and documentation.
• Order and manage office supplies, equipment, and vendor services.
• Coordinate facility maintenance and workplace readiness.
• Support budget tracking, invoice processing, and expense reporting.
• Prepare reports, presentations, and other business documents.
• Assist with onboarding activities and support for new employees.
• Serve as primary contact for office-related inquiries and facility needs.
• Coordinate company events, meetings, and employee engagement activities.
• Ensure confidentiality of sensitive information.
• Oversee shipping, receiving and deliveries coordination.
• Coordinate calendars, meetings, travel arrangements, and conference room scheduling.

Skills

Microsoft Office Suite

Organizational skills

Written & verbal communication

Budget tracking

Vendor coordination

Confidentiality handling

Education

Associate's degree preferred

Bachelor's degree a plus

Job description

Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities. Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees. For more information, please visit www.brightstarlottery.com.

Overview

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, coordinating office activities, and managing essential business processes. This role serves as a key point of contact for employees, vendors, customers, and visitors while supporting organizational effectiveness through strong communication, organization, and problem-solving skills.

Responsibilities

• Manage daily office operations and administrative activities.
• Maintain office records, files, and documentation in accordance with company standards.
• Order and manage office supplies, equipment, and vendor services.
• Coordinating facility maintenance and workplace readiness.
• Support budget tracking, invoice processing, and expense reporting.
• Prepare reports, presentations, correspondence, and other business documents.
• Assist with onboarding activities and administrative support for new employees.
• Serve as the primary contact for office-related inquiries and facility needs.
• Coordinate company events, meetings, and employee engagement activities.
• Ensure confidentiality of sensitive business and employee information.
• Essential point person for facility security, visitor logging and access control.
• Coordinating facility maintenance, vendor services, and workplace readiness.
• Oversees shipping, receiving and coordination of incoming and outgoing deliveries.
• Maintains sole ownership of tracking, monitoring and administering liquidated damage activity.
• Coordinate calendars, meetings, travel arrangements, and conference room scheduling.

Qualifications

Education

• Associate's degree preferred; Bachelor's degree is a plus.
• Equivalent combination of education and experience may be considered.

Experience

• 3+ years of administrative, office management, or related experience.
• Experience supporting multiple departments or leaders preferred.

Knowledge, Skills & Abilities

• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and customer-service orientation.
• Ability to handle confidential information with discretion.
• Experience with budget tracking, vendor coordination, and office operations management.

Success Profile

• Leading Complexity
• Leading People
• Leading the Business
• Leading Self

Base pay is only one part of our Total Rewards program. Sales roles may be eligible for commission payments, while other roles are eligible for discretionary bonuses. In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance. Note: programs are subject to eligibility requirements.

At Brightstar, we consider a wide range of factors in determining compensation, including background, skills, experience, and work location. These factors can cause your compensation to vary. The estimated starting compensation range is $47,258 - $68,619. The actual pay offered may end up being higher or lower. The Company will comply with all local pay requirements and collective bargaining agreements, where applicable.

Immigration sponsorship is not available for this role.

All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate.