Studio Operations & Admin Coordinator

Hutker Architects, Inc.; Vineyard Haven (MA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Housing stipend

Job summary

Hutker Architects is seeking an Office Administrator for our Martha’s Vineyard studio, in-office, 30–40 hours per week with a Monday–Friday schedule. The role focuses on coordinating daily operations, supporting a positive studio environment, and ensuring a welcoming experience for colleagues, clients, and visitors.

A housing stipend is available to assist living on MV. The position offers a salary range of $65,000 to $80,000 per year, based on experience, with compensation prorated for

Qualifications

• At least 2 years of administrative or office support experience.
• Proficiency in Microsoft Office and virtual meeting platforms.
• Strong communication, organizational, and time management skills.
• Ability to manage multiple priorities with attention to detail.
• Collaborative, service‑oriented approach and ability to work independently.
• Discretion when handling confidential information.
• Valid driver’s license and reliable transportation for local errands.
• Ability to lift up to 25 pounds.

Responsibilities

• Serve as a welcoming first point of contact for clients and visitors; manage voicemail and route inquiries.
• Support leadership with scheduling, travel arrangements, correspondence, and meeting coordination.
• Coordinate internal, external, and virtual meetings; arrange refreshments and materials.
• Assist project teams with meeting prep and administrative tasks.
• Track continuing education credits and coordinate license renewals.
• Coordinate studio events, learning sessions, and employee celebrations.
• Provide administrative support to Marketing, HR, Operations, and IT as needed.
• Onboard and offboard employees; maintain internal records; update SharePoint.
• Manage mail, shipping, office supplies, and equipment maintenance.
• Maintain an organized, welcoming office and tidy shared spaces.
• Coordinate building maintenance with property managers and vendors.
• Provide additional administrative and logistical support as needs arise.

Skills

Microsoft Office

Virtual meeting platforms

Communication skills

Organizational skills

Time management

Attention to detail

Tools

SharePoint

Job description

Hutker Architects is seeking an Office Administrator for our Martha’s Vineyard studio, in-office, 30–40 hours per week with a Monday–Friday schedule. The role focuses on coordinating daily operations, supporting a positive studio environment, and ensuring a welcoming experience for colleagues, clients, and visitors.

A housing stipend is available to assist living on MV. The position offers a salary range of $65,000 to $80,000 per year, based on experience, with compensation prorated for