Office Administrator

JD Machine Parts, Inc.; Vineland (NJ); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading company is seeking an entry-level administrative professional to manage daily office operations. This temporary position may lead to permanent employment. Responsibilities include scheduling meetings, managing records in QuickBooks, and enhancing communication across departments.

Qualifications

• Previous experience in administrative services or related fields.
• Strong organizational skills and ability to multitask.

Responsibilities

• Manage records and information in QuickBooks.
• Provide administrative assistance to management.
• Encourage and improve cross-departmental communication.

Skills

Organizational Skills

Multitasking

Communication

Education

Experience in Administrative Services

Tools

QuickBooks

Microsoft Office

Job description

2 weeks ago Be among the first 25 applicants

Direct message the job poster from JD Machine Parts, Inc.

This opening is temporary due to a pending (scheduled) leave of absence, but may be able to be rolled into a permanent position as the need arises. The ideal candidate will be in charge of organizing and ensuring the efficiency of daily office operations. Responsibilities include scheduling client meetings and communicating between departments, with tasks to be completed in a professional and timely manner.

Responsibilities:

• Manage records and information in QuickBooks (order entry, billing, payables & receivables, bank reconciliation)
• Maintain backlog and liaise between Office and Production
• Provide administrative assistance to management
• Encourage and improve cross-departmental communication
• Perform office tasks such as replenishing supplies, distributing mail, and custodial duties

Qualifications:

• Previous experience in administrative services or related fields
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline-oriented and detail-focused
• Proficiency in Microsoft Office (Word, Excel, Outlook), QuickBooks or similar accounting software

Additional Details:

• Seniority level: Entry level
• Employment type: Temporary, with potential for permanence
• Job function: Administrative