Office Administrator

Paycom; United States; On-site; USD 35,000 - 52,000; Full time

Job summary

Paycom is seeking an organized and proactive Administrative Assistant to support daily office operations in Delmar, Delaware. You will handle front-desk duties, coordinate supplies, and assist with mail, events, and marketing materials.

The role requires strong MS Office skills, excellent communication, and the ability to manage multiple tasks with confidentiality. This is a full-time, on-site position with collaboration across departments.

Qualifications

• Must have a high school diploma or GED and at least 2 years of administrative support experience.
• Proficient with Microsoft Office and Adobe Acrobat.
• Strong written and verbal communication, and customer service skills.

Responsibilities

• Answer and route incoming calls to the appropriate associate and take messages.
• Greet visitors and assist them as needed.
• Maintain inventory and reorder office supplies to keep areas stocked.
• Keep common areas tidy and manage basic office cleaning tasks as required.
• Coordinate lunch orders and manage related spreadsheets.
• Handle mail and packages, including label creation and distribution.
• Liaise with vendors for office services (janitorial, pest control, elevator, etc.).
• Prepare and set up training rooms, and assist with materials as needed.
• Scan, file, and index documents; manage licenses and renewals as required.
• Assist with marketing materials and inventory of promotional items.
• Support travel arrangements and event planning; update contact lists and role assignments.
• Provide general administrative support as needed.

Skills

Communication skills

Organizational skills

Team player

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Adobe Acrobat

Job description

Job Details: Job Location: Delmar, DE 19940,

Role and Responsibilities

• Answer and route all incoming phone calls to the appropriate associate. Screen unwanted phone calls and advise lack of interest, when relevant. Take messages when required and ensure prompt communication with the appropriate associate.
• Greet visitors and guests as they arrive, assisting them as needed.
• Inventory and reorder office, kitchen, classroom, and bathroom supplies ensuring that all paper products, snacks, and drinks are well stocked.
• Ensure a neat and tidy appearance within all common areas of the office, including but not limited to, your workspace, the conference room, training room, both kitchens, and the drafting table in the common area. This may include some miscellaneous cleaning at times.
• Water plants on a regular basis.
• Place daily lunch orders, distributing menus, collecting orders, ordering food, sorting and delivering lunch to employees, and managing the weekly lunch accounting spreadsheets.
• Receive, sort, and distribute incoming mail and manage any outgoing mail, creating UPS labels as needed.
• Point person for office service vendors such as those for bug control, lawn care, janitorial needs, and the elevator. Set up office related service appointments, oversee satisfactory completion of services rendered, review and sign paperwork once services are completed.
• Set up the Training Room for all training courses, ordering supplies and meals, as needed.
• Scan paper documents and index in electronic format.
• Manage trade licenses, monitoring expiration dates and handling renewals as required.
• Scan, file, and display new licenses, as well as renewing technician licenses as needed.
• Assist with the creation and distribution of marketing materials, as needed.
• Monitor and maintain inventory counts of promotional items and work with the Marketing Specialist to ensure appropriate levels of items are in stock at all times.
• Manage the sorting and shipping of marketing items for customers and employees, including employee uniforms. This may include the ordering of these items as well.
• Manage key box and update as needed.
• Assist with any word processing, spreadsheet development, presentation development, or filing needs that arise.
• Monitor and maintain inventory of required office equipment.
• Assist with holiday requirements to include updating customer lists, managing gift list (customer names/dept sizes), preparing gifts for distribution, mailing Christmas cards, decorating the office, and other tasks as requested.
• Coordinate and assist with event planning, as necessary.
• Administer and assist with making travel arrangements, as requested.
• Update phone/roles list monthly.
• Any other administrative support needs that arise.

Qualifications: Qualifications and Required Experience

• High school diploma or GED.
• 2 years of prior administrative support experience.
• Must have advanced knowledge of computer skills, including but not limited to Microsoft Office products.
• Experience with Adobe Acrobat.
• Team player attitude and self-starter initiative.
• Excellent written and verbal communication skills.
• Strong organizational, planning, problem solving and customer service skills.
• An ability to effectively communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations and be trusted with confidential information.
• Position requires pre-employment drug screening and background check.

Physical Requirements

• Must be able to remain in a stationary position for extended periods of time.
• The person in this position needs to occasionally move about inside the office to access filing cabinets, office machinery, and complete the support duties listed under Roles and Responsibilities, above.
• Ability to constantly operate a computer and other office productivity equipment.
• Frequently positions self to maintain files in file cabinets.
• Occasionally move items weighing up to forty pounds across the office for various needs.
• Must understand and adhere to all safety protocols.