Office Administrator

Shift Ladder; United States; On-site; USD 35,000 - 56,000; Full time

Job summary

Shift Ladder is seeking an organized Office Coordinator to manage vendors, coordinate office supplies, onboard new hires, and maintain mission-critical systems that keep the operation running smoothly.

You’ll be the connective tissue of the organization, handling filing, calendars, invoices, expense reports, and procurement with a proactive, detail-oriented approach that keeps everything in order.

Qualifications

• High school diploma or associate's degree with 2–3 years of office experience.
• Experience coordinating office operations and vendor management is preferred.
• Strong organizational skills and ability to maintain filing systems.

Responsibilities

• Coordinate office operations — supplies, vendors, maintenance requests
• Maintain filing systems and databases that nobody else understands
• Process invoices, expense reports, and purchase orders
• Onboard new employees and set up their accounts and workspace
• Schedule meetings and manage conference room calendars
• Be the person everyone asks when they can't find anything

Education

High school diploma or associate's degree + 2-3 years office experience

Job description

You've graduated from answering phones to running the actual office. You manage vendors, coordinate supplies, onboard new hires, and maintain systems that everyone relies on but no one notices until they break. You're the connective tissue of the entire operation, and your organizational skills are holding reality together.

Salary Range

Low

$35k

Median

$44k

High

$56k

10-Year Growth

3%

US Workers

3.5M

Education

High school diploma or associate's degree + 2-3 years office experience

Tools & Technical Skills

People & Mindset Skills

Learn the skills

Courses and certifications to get you job-ready

• 01 Coordinate office operations — supplies, vendors, maintenance requests
• 02 Maintain filing systems and databases that nobody else understands
• 03 Process invoices, expense reports, and purchase orders
• 04 Onboard new employees and set up their accounts and workspace
• 05 Schedule meetings and manage conference room calendars
• 06 Be the person everyone asks when they can't find anything

Where this role sits in the bigger picture — and where it can take you.

Mid-Career · 3–6 yrs · Operations coordination + vendor management

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