Office Administrator

Villa Ocean, LLC; Town of Florida (NY); On-site; USD 20,664 - 30,307; Part time

Benefits offered by this job

Free uniforms

Training & development

Flexible schedule

Job summary

Fish Window Cleaning is seeking a part-time Office Administrator in New York. The role focuses on delivering excellent customer service, managing calls, and supporting daily office tasks in a friendly, organized environment.

Ideal candidates excel in communication, are reliable, and comfortable using MS Word, Excel, Outlook, and Fish software. No evenings or holidays; schedule is Monday–Friday, 25 hours weekly.

Qualifications

• Friendly, outgoing personality with a genuine desire to help people.
• Excellent communication skills (in person and on the phone).
• Strong organizational skills and consistent follow‑through.
• Demonstrated self‑confidence and trustworthiness.
• Reliable transportation.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Office experience preferred.
• Proven PC skills and ability to learn our Fish software.

Responsibilities

• Answer incoming phone calls with professionalism
• Deliver A++ customer service
• Collect current and past‑due accounts
• Enter payments and process credit card transactions
• Build and maintain relationships with National Maintenance Companies
• Use our proprietary Fish software to schedule daily work
• Capture and update employee time sheets
• Manage inventory and order uniforms, equipment, and supplies
• Confirm upcoming residential appointments by phone
• Train window cleaners on proper invoice and work order procedures
• File and organize all necessary paperwork
• Maintain a clean, organized, and professional office environment
• Support general office operations as needed

Skills

Customer service

Communication

Organization

Integrity

Transportation

Tools

MS Word

MS Excel

Outlook

Fish software

Job description

Fish Window Cleaning is Hiring! – Office Administrator (Part-Time)

Benefits:

• Free uniforms
• Training & development
• Flexible schedule

We are the largest window cleaning company in the United States, and we are currently seeking a highly motivated Office Administrator to join our team. We offer a friendly work environment, job stability, and excellent work–life balance.

No evenings, weekends, or holidays.

If you enjoy helping people, staying organized, and being part of a positive team, this opportunity is for you.

Job Type: Part-Time

Schedule: Monday–Friday, 25 hours per week

Pay: $18/hour

Job Responsibilities

• Answer incoming phone calls with professionalism
• Deliver A++ customer service
• Collect current and past‑due accounts
• Enter payments and process credit card transactions
• Build and maintain relationships with National Maintenance Companies
• Use our proprietary Fish software to schedule daily work
• Capture and update employee time sheets
• Manage inventory and order uniforms, equipment, and supplies
• Confirm upcoming residential appointments by phone
• Train window cleaners on proper invoice and work order procedures
• File and organize all necessary paperwork
• Maintain a clean, organized, and professional office environment
• Support general office operations as needed

Required Skills & Qualifications

• Friendly, outgoing personality with a genuine desire to help people
• Excellent communication skills (in person and on the phone)
• Strong organizational skills and consistent follow‑through
• Demonstrated self‑confidence and trustworthiness
• Reliable transportation
• Working knowledge of Microsoft Word, Excel, and Outlook
• Office experience preferred
• Proven PC skills and ability to learn our Fish software

Preferred

• Ability to communicate effectively in Spanish (an advantage but not required)
• Ability to create and manage social media posts—including basic digital marketing tasks—using AI tools or similar platforms (an advantage but not required)

If you’re looking for a stable, positive, and rewarding part‑time role, we’d love to hear from you.