Office Administrator

Michael Aaron Staffing, LLC; Town of Florida (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Michael Aaron Staffing is partnering with a construction company to hire an Office Administrator in Hollywood, FL who will support day-to-day office and project operations. The role involves coordinating inspections, tracking permits and proposals, and assisting with client and payment follow-up.

The ideal candidate is proactive, organized, and skilled at managing multiple priorities while communicating with clients, vendors, and municipalities to keep projects on track.

Qualifications

• Previous administrative, office support, or project coordination experience.
• Experience within construction, contracting, permitting, home services, or a related industry preferred.
• Strong organizational skills with excellent attention to detail.
• Comfortable following up with clients regarding proposals and outstanding payments.
• Professional written and verbal communication skills.
• Computer savvy and comfortable learning new systems.
• Working knowledge of Microsoft Outlook.
• Basic proficiency with Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with a strong sense of follow-through and accountability.

Responsibilities

• Coordinate and call for required project inspections
• Follow up on permits, permit status, and related documentation
• Track outstanding proposals and follow up with clients as needed
• Communicate with clients regarding outstanding payments and account follow-up
• Maintain organized project and administrative records
• Assist with general office correspondence, emails, and documentation
• Communicate with clients, vendors, contractors, and municipalities
• Provide general administrative support to the office and project teams
• Help ensure deadlines and outstanding action items are followed through to completion

Skills

Organizational skills

Communication

Microsoft Outlook

Microsoft Excel

Project coordination

Client coordination

Tools

Microsoft Outlook

Microsoft Excel

Job description

Office Administrator | Construction | Hollywood, FL

Michael Aaron Staffing is partnering with an established construction company seeking a dependable and organized Office Administrator to support its day-to-day office and project operations.

This is a hands-on administrative role ideal for someone who enjoys managing multiple priorities, following up on important details, and communicating with clients, vendors, and local municipalities. The Office Administrator will play an important role in keeping projects moving by coordinating inspections, tracking permits and proposals, and assisting with client and payment follow-up.

The ideal candidate is a proactive administrative professional who doesn't need to be reminded to follow up. You enjoy keeping things organized, communicating with different parties, and making sure permits, inspections, proposals, payments, and other outstanding items don't fall through the cracks.

Responsibilities

• Coordinate and call for required project inspections
• Follow up on permits, permit status, and related documentation
• Track outstanding proposals and follow up with clients as needed
• Communicate with clients regarding outstanding payments and account follow-up
• Maintain organized project and administrative records
• Assist with general office correspondence, emails, and documentation
• Communicate with clients, vendors, contractors, and municipalities
• Provide general administrative support to the office and project teams
• Help ensure deadlines and outstanding action items are followed through to completion

Qualifications

• Previous administrative, office support, or project coordination experience
• Experience within construction, contracting, permitting, home services, or a related industry preferred
• Strong organizational skills with excellent attention to detail
• Comfortable following up with clients regarding proposals and outstanding payments
• Professional written and verbal communication skills
• Computer savvy and comfortable learning new systems
• Working knowledge of Microsoft Outlook
• Basic proficiency with Microsoft Excel
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated with a strong sense of follow-through and accountability

Construction industry experience is a plus, but candidates from other fast-paced, service-oriented environments with similar administrative responsibilities are encouraged to apply.