Office Administrator

Bell & Associates, Inc.; Starke (FL); On-site; USD 60,000 - 70,000; Full time

Job summary

Bell & Associates, Inc. in Starke, FL is seeking an Office Administrator to wear multiple hats in a private construction environment. You will support HR functions while handling construction compliance, insurance documentation, purchasing, and general office operations.

The ideal candidate has experience with onboarding, terminations, employee files, COIs, NTOs, lien processes, and vendor management, plus strong organization and communication in a smaller company setting.

Qualifications

• Construction industry experience strongly preferred.
• Experience with onboarding, terminations, employee files, and general HR administration.
• Familiarity with construction insurance and COIs.
• Knowledge of NTO and construction lien processes is highly preferred.
• Purchasing/vendor management experience is a plus.
• Strong organization, communication, and follow-through.
• Someone comfortable working in a smaller company environment where responsibilities cross multiple areas.

Responsibilities

• Employee onboarding and terminations.
• Personnel files, documentation, and HR compliance.
• Certificates of Insurance (COIs) for customers, vendors, and subcontractors.
• Tracking insurance expirations and required documentation.
• Notice to Owner (NTO) requirements.
• Construction lien and lien release processes.
• Purchasing and vendor coordination.
• General office management and administrative support.
• Maintaining organized employee, vendor, project, and compliance records.

Skills

Onboarding experience

HR administration

Organizational skills

Communication skills

Job description

$60K–$70K | Flexibility up to $75K for the right background

I’m recruiting for an Office Administrator with a well-established, privately held commercial construction company in Starke, FL.

This is a hands‑on role for someone who enjoys wearing multiple hats. It’s not a traditional HR‑only position — you’ll support HR while also handling construction compliance, insurance documentation, purchasing, and general office administration.

What you’ll handle:

• Employee onboarding and terminations.
• Personnel files, documentation, and HR compliance.
• Certificates of Insurance (COIs) for customers, vendors, and subcontractors.
• Tracking insurance expirations and required documentation.
• Notice to Owner (NTO) requirements.
• Construction lien and lien release processes.
• Purchasing and vendor coordination.
• General office management and administrative support.
• Maintaining organized employee, vendor, project, and compliance records.

What I’m looking for:

• Construction industry experience strongly preferred.
• Experience with onboarding, terminations, employee files, and general HR administration.
• Familiarity with construction insurance and COIs.
• Knowledge of NTO and construction lien processes is highly preferred.
• Purchasing/vendor management experience is a plus.
• Strong organization, communication, and follow‑through.
• Someone comfortable working in a smaller company environment where responsibilities cross multiple areas.

This could be a great fit for someone currently working as an Office Manager, Construction Office Manager, HR Administrator, Construction Administrator, Administrative Manager, or HR & Office Manager.

The company has been established for approximately 40 years and operates its own facility in Starke.

Compensation:

$60K–$70K, with flexibility up to $75K for someone who checks most of the boxes.