Office Administrator

Vaco Recruiter Services; New York (NY); On-site; USD 60,000 - 80,000; Part time

Job summary

A leading company in the fintech sector seeks a Part-Time Office Administrator in New York. The role involves managing daily office operations, providing administrative support, and coordinating events. Ideal candidates will have a Bachelor's degree, strong computer skills, and experience in office settings.

Qualifications

• One year prior experience in administrative support.
• Familiarity with corporate settings and the financial fintech industry is a plus.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Oversee day-to-day operations of the office, including managing supplies and facilities.
• Assist with various administrative tasks like managing correspondence and filing documents.
• Coordinate company events, meetings, and conferences.

Skills

Excellent computer skills

Exceptional writing

Time-management

Interpersonal skills

Education

Bachelor’s degree in business administration or related field preferred

Tools

Microsoft Office Suite

Job description

Role:Office Administrator
Location: New York, NY
Duration: Temp to Perm
Working Hour:9am-1pm (PART TIME)
Pay: $20/Hr to $25/Hr

Responsibilities:

Office Administration:

• Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
• Coordinate office maintenance and repairs as needed, ensuring a safe and comfortable work environment.

• Implement and maintain office policies and procedures to optimize efficiency and productivity.

Administrative Support:

• Assist with various administrative tasks, such as managing correspondence, filing documents, and maintaining records.
• Handle printing, faxing, mail/overnight packages, and email/messages.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database.
• Handle incoming calls and emails, directing inquiries to the appropriate person or department. Organize and schedule meetings, appointments, and events, ensuring timely communication and coordination. Sort and triage mail; maintain e-mail and other address directories.

Event Coordination:

• Coordinate company events, meetings, and conferences, including logistics, catering, and materials preparation.
• Assist in planning and executing special events, such as employee appreciation events and team-building activities.

Communication and Coordination:

• Facilitate communication and coordination between departments, teams, and external partners as needed.
• Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
• EXPERTISE AND QUALIFICATIONS
• Bachelor’s degree in business administration or related field preferred.
• One-year prior experience in administrative support,
• Excellent computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Exceptional writing, editing, and proofreading skills.
• Familiarity with corporate settings and the financial fintech industry is a plus. Excellent organization and time-management skills with clear communication and interpersonal skills. Can interact professionally with individuals at all levels.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work independently with minimal supervision