On-site Publishing Office Coordinator - Somerville

Boston Research Journals; Somerville, Northern (MA, KY); Hybrid; USD 42,000 - 63,000; Full time

Job summary

Boston Research Journals in Somerville, MA, seeks an experienced administrator to run the day-to-day of our office—front-of-house, calendars, vendors, shipping, records, and the operational glue that keeps a busy publishing house moving.

You will own the front-of-house, manage vendors and the office budget, coordinate shipping of printed journals and author dispatches, and keep records tidy with basic bookkeeping support.

Qualifications

• 4–5 years of office administration or operations experience.
• Excellent organization and follow-through - you close loops without being chased.
• Strong written and spoken English; professional, warm front-of-house manner.
• Able to work on-site five days a week in Somerville, MA.

Responsibilities

• Own front-of-house: reception, correspondence, phones and the shared inboxes' first triage.
• Manage vendors, supplies, facilities issues and the office budget.
• Coordinate shipping and receiving, including printed journal copies and author dispatches.
• Keep organizational records tidy: filing, invoices, basic bookkeeping support and compliance paperwork.
• Schedule meetings, travel and events for the leadership and editorial teams.

Skills

Office administration

Organization

English proficiency

G Suite / MS Office

On-site availability

Tools

Google Workspace

Microsoft Office

Job description

Boston Research Journals in Somerville, MA, seeks an experienced administrator to run the day-to-day of our office—front-of-house, calendars, vendors, shipping, records, and the operational glue that keeps a busy publishing house moving.

You will own the front-of-house, manage vendors and the office budget, coordinate shipping of printed journals and author dispatches, and keep records tidy with basic bookkeeping support.