Office Administrator

Fortiuscap; San Antonio (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading construction company seeks an Office Administrator in San Antonio. The role involves managing office operations, providing administrative support, and ensuring organizational efficiency. Ideal candidates should be detail-oriented and possess strong communication skills along with 1-2 years of relevant experience.

Qualifications

• 1-2 years’ experience in general office administration.
• Ability to work with constant interruptions.
• Skills in making a good first impression.

Responsibilities

• Performing all office operations and procedures.
• Providing administrative support for staff.
• Coordinating office equipment and maintenance.

Skills

Time management

Attention to detail

Verbal communication

Written communication

Organization

Multi-tasking

Interpersonal skills

Education

High school degree

Tools

Office 365

PC

Copy Machine

Telephone

Job description

At RA Nelson, we’re more than just builders – we’re a close-knit team of passionate professionals specializing in high-end custom homes, award-winning sustainable buildings, recreational complexes, multi-family residential projects, affordable housing neighborhoods, educational facilities, hotels, restaurants, commercial buildings, tenant finishes, and interior and exterior renovations.

With fewer than 100 employees, we operate like a family. That means you’re not just a number here—you’re a valued part of a team that cares for each other, celebrates together, and shows up for our community through volunteering and shared purpose.

Our core values guide everything we do:

SAFETY – We look out for each other, always.

INTEGRITY – We follow through, every single time.

TEAMWORK – We trust, respect, and truly listen.

ENJOYMENT – We bring energy, purpose, and joy to every project.

From job sites to Friday cookouts, we believe in working hard, laughing often, and making a difference—together.

Job Function/Purpose:

This position is responsible for the organization and coordination of all office operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Primary Accountabilities:

1) Responsible for being the “first contact” on the phones & greeting everyone that visits the corporate office from 8:00am to 5:00pm, coordinating coverage with co-workers

2) Administrative support for staff.

3) Coordinate and maintain all office equipment and building maintenance. Liaison with all outside service vendors (cleaning, repairs) for the building.

4) Monitor subcontractor insurance compliance status on 3rd party website, assist expiring and new users, keep all parties up to date on compliance progress. Coordinate with AP and Project teams to ensure insurance compliance prior to payment to subcontractor.

5) Coordinate general contractor, business, and misc. town licenses

6) Responsible for daily errands to Post Office, bank and others as needed, along with sorting & distribution of mail and packages

7) Responsible for sorting & scanning invoices, may include general AP assistance

8) Coordinate office team meetings and calendars

9) Responsible for ordering & distributing office supplies.

10) Responsible for general office organization & keeping common areas tidy during business hours.

11) Coordinate the master vehicle list, vehicle registrations and access to extra vehicles, distribute employee fuel cards.

12) May assist with coordinating company activities, quarterly meetings, community projects, etc.

13) May assist with new employee IT device setup.

14) Coordinates the Employee Dependent Scholarship program.

Other Tasks/Duties/Responsibilities/Expectations

1) Perform additional assignments as directed by Management

Supervision:

1) Works under general supervision

Supervisory Duties:

1) None

Knowledge:

1) Understanding of company policy and procedures, cost control and office administration

Skills and Abilities:

1) Time management

2) Attention to detail

3) Excellent verbal and written communication skills

4) Highly organized

5) Multi-tasking skills

6) Ability to make an excellent “first impression” for the company

7) Ability to work with constant interruptions

Education:

1) High school degree preferred

Experience:

2) 1-2 years’ experience in general office administration

Work Environment/Physical Activities:

1) Requires prolonged sitting, some bending, stooping and stretching. Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, copier, telephone, and other office equipment. Requires vision and hearing to normal range.

2) Must understand vague and implicit instructions and react favorably in all work situations. Must be mentally adaptable and flexible in dealing with a variety of people.

3) Emotional stability and personal maturity are important attributes in this person.

4) Must be knowledgeable in office procedures and able to answer questions in a professional and friendly manner.

5) Job may require visitation and/or work at offices, client or job sites, so must be able to drive or to use alternative transportation services to assure timely attendance for such work visits.

6) Requires excellent public relations and interpersonal skills.

7) Must be able to make effective decisions in manager’s absence.

Material and Equipment Directly Used:

PC

Copy Machines

Postage Machine

Telephone/Fax Machine

Sharefile

Office 365

Vertikal