Office Administrator

Engrav Law Office LLP; Portland (OR); On-site; USD 25,000 - 28,000; Full time

Job summary

Engrav Law Office LLP in Portland, Oregon is seeking an experienced Office Administrator to manage daily operations and support attorneys and staff. The ideal candidate will have a bachelor’s degree or equivalent, strong Microsoft Office skills, excellent communication, and meticulous organizational abilities to handle scheduling, client files, billing, and general clerical duties.

This full-time role offers a collaborative environment with opportunities for growth and professional development

Qualifications

• Bachelor's degree or equivalent experience in office administration, business management, or related field.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities with multitasking.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Knowledge of legal terminology and procedures is a plus.

Responsibilities

• Manage the reception area, including greeting clients, answering phones, and responding to emails.
• Schedule appointments and meetings for attorneys and staff.
• Maintain and organize client files, both physical and electronic.
• Handle billing and invoicing, including tracking time and expenses.
• Manage office supplies and equipment.
• Work with staff and partners to assist in general clerical duties as needed.

Skills

Microsoft Office

Communication

Time management

Organizational skills

Multitasking

Attention to detail

Independent work

Teamwork

Legal terminology

Education

Bachelor's degree

Job description

Pay

$18-20 per hour based on qualifications

Schedule

Full-Time

• Monday-Friday, 8:00am-5:00pm

Company Description

Engrav Law Office LLP was founded on the belief that a smaller firm could work more closely with its clients to develop and implement strategies. By forming personal relationships and gaining an in-depth understanding of their clients' businesses, Engrav Law Office LLP offers customized legal services that address the unique issues and opportunities facing each client. This approach allows for tailored, effective legal solutions.

Role Description

We are currently seeking an experienced Office Administrator to join our firm. The candidate will be responsible for managing the day-to-day operations of the office, ensuring that all administrative tasks are completed in a timely and efficient manner. The ideal candidate should have excellent organizational and communication skills, high attention to detail, and the ability to multitask.

Responsibilities

• Manage the reception area, including greeting clients, answering phones, and responding to emails.
• Schedule appointments and meetings for attorneys and staff.
• Maintain and organize client files, both physical and electronic.
• Handle billing and invoicing, including tracking time and expenses.
• Manage office supplies and equipment.
• Work with staff and partners to assist in general clerical duties as needed.

Ideal Qualifications

• Bachelor's degree or equivalent experience in office administration, business management, or a related field.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Attention to detail and high level of accuracy.
• Ability to work independently and as part of a team.
• Knowledge of legal terminology and procedures is a plus.

In addition to our compensation and benefits packages, we offer opportunities for career growth and development. If you are a self-motivated, detail-oriented individual, we encourage you to apply for this opportunity.