Legal Office Assistant

RATWIK ROSZAK & MALONEY PA; Saint Paul (MN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

401(k)

401(k) matching

Dental insurance

Health Savings Account

Life Insurance

Job summary

RATWIK ROSZAK & MALONEY PA is seeking a reliable Legal Office Assistant to support daily office operations, assist legal staff, and ensure the office runs smoothly and efficiently. The role includes proofreading, file organization, and coordinating mail, supplies, and conference rooms.

Ideal candidates have a high school diploma or equivalent, prior office experience (legal office a plus), and strong communication skills. Working hours are typically Monday–Friday, 8:00 a.m.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Prior office or administrative experience preferred; legal office experience a plus.
• Proficiency in Microsoft Office (Word, Outlook, Excel) and comfortable with office technology.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Exercise discretion with confidential information.

Responsibilities

• Support attorneys and legal secretaries as needed.
• Proofread letters, briefs and client documents.
• Organize physical and digital files.
• Handle incoming and outgoing mail and deliveries.
• Perform data entry, scanning, copying, and filing.
• Answer and direct phone calls and take accurate messages.
• Order and maintain office supplies and inventory.
• Assure kitchen and conference rooms remain clean and stocked with supplies.
• Prepare conference rooms for client meetings, depositions, etc.
• Assist with conference and/or seminar preparation (gather equipment for booths, track items needed and/or taken to conferences/seminars, etc.).
• Other duties as assigned.

Skills

Microsoft Office

Attention to detail

Communication skills

Multitasking

Discretion with confidential info

Education

High school diploma or equivalent

Associate degree or admin training preferred

Job description

Benefits

• Employee discounts
• Health insurance
• Paid time off
• 401(k)
• 401(k) matching
• Dental insurance

We are seeking a reliable and detail-oriented Legal Office Assistant to join our law firm. The ideal candidate will support daily office operations, assist legal staff, and ensure the office runs smoothly and efficiently.

Key Responsibilities

• Support attorneys and legal secretaries as needed;
• Proofread letters, briefs and client documents;
• Organize physical and digital files;
• Handle incoming and outgoing mail and deliveries;
• Perform data entry, scanning, copying, and filing;
• Answer and direct phone calls and take accurate messages;
• Order and maintain office supplies and inventory;
• Assure kitchen and conference rooms remain clean and stocked with supplies;
• Prepare conference rooms for client meetings, depositions, etc.;
• Assist with conference and/or seminar preparation (gather equipment for booths, track items needed and/or taken to conferences/seminars, etc.);
• Other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree or administrative training preferred
• Prior office or administrative experience preferred; legal office experience a plus
• Proficiency in Microsoft Office (Word, Outlook, Excel) and comfortable with office technology
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Exercise discretion with confidential information

Benefits

• Competitive Starting Wage
• 401(k)
• Flexible Spending Account
• Health Savings Account
• Dental Insurance
• Health Insurance
• Life Insurance

Applicant must demonstrate a strong work ethic and dependability and be able to maintain strict confidentiality. Hours are Monday-Friday 8:00 a.m. - 5:00 p.m. Wage of $23.00 - $25.00 per hour DOE.

As an equal opportunity employer, our law firm is committed to cultural diversity in our work force. Applicants of all backgrounds are encouraged to apply.