Office Administrator

Octane Design LLC; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the construction industry is looking for an Office Administrator in Phoenix, Arizona. The successful candidate will enhance general office operations and support departments like HR and Finance, all while ensuring a productive and efficient work environment. Applicants should have strong administrative skills and experience with Microsoft 365.

Benefits

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Vision insurance

Qualifications

• Versatile administrative background with 2+ years experience preferred.
• Highly proficient in Microsoft 365 suite.
• Experience with travel programs desired.

Responsibilities

• Support general office operations including reception and HR assistance.
• Manage travel planning and finance department support.
• Perform recordkeeping and assist colleagues with various projects.

Skills

Customer Service

Detail-oriented

Initiative

Bilingual (English/Spanish)

Office Equipment Operation

Tools

Microsoft 365

Procore Construction Management

Job description

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Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Vision insurance
  
  
  

Octane Design, LLC is looking for a multi-faceted Office Administrator (OA) to join our firm! The Office Administrator position will be the anchor for general office operations. This position is full-time and on-site. The successful candidate is detail-oriented with excellent attendance, punctuality, and customer service skills.

Who are we? Octane Design LLC is a general contractor located in north Phoenix. You may not have heard of our firm (yet), but you have seen our work. We have done general contract work for several retailers such as L'Occitane En Provence, Clarins, Chico's, Lululemon and Insomnia Cookies. We are also involved in projects in the financial, medical, 3PL, and food service industries. Our business is growing exponentially, and we'll soon need a skilled administrator to join our team in support of the following areas:

• Reception
• Travel Planning
• Finance Dept. Support
• Recordkeeping
• HR Assistance
  
  
  

Requirements:

• A strong, versatile administrative background required, with at least two years' experience supporting a growing company preferred.
• Highly proficient user of Microsoft 365 office suite, including Outlook, Word, Excel and Teams.
• Experience building and managing a complex travel program is highly desired.
• Familiarity with Procore Construction Management software is a plus.
• Demonstrate initiative to find answers or information when not readily apparent.
• Support colleagues with various ad hoc projects and requests.
• Able to establish priorities, coordinate activities, and meet deadlines with accuracy.
• Effective working as a team member or independently, with minimal supervision.
• Bilingual fluency (especially English/Spanish) is helpful.
• Able to lift and transport 20 lbs. at a time; frequent sitting, standing, bending and kneeling; extended use of common office equipment, a telephone and computer screen required.
  
  
  

Please e-mail your résumé to [e-mail], with the job title in the subject line. We are not able to accept phone inquiries or recruiter's submissions at this time. Octane Design, LLC complies with E-Verify requirements and is both an equal-opportunity and at-will employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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