Office Administrator for Construction Company

ZipRecruiter; Phoenix (AZ); On-site; USD 30,000 - 42,000; Full time

Job summary

A leading company in the industry is looking for a receptionist in Phoenix, Arizona. The ideal candidate will manage phone calls, greet visitors, and provide administrative support in a friendly environment. This is an excellent opportunity for someone wanting to grow professionally in a stable role.

Qualifications

• Associate’s degree or equivalent.
• Knowledge of office procedures required.
• Proficient in Microsoft 365 (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Answering all incoming phone calls and providing basic information.
• Greeting and assisting visitors and clients.
• Performing general clerical duties, including managing mail.

Skills

Customer service

Multitasking

Organization

Communication

Accountability

Attention to detail

Flexibility

Education

Associate’s degree in a related field

Tools

Microsoft 365

Job description

Our company has been in business since 1982 and is a leader in our industry. We serve some of the largest restaurant and retail chains in the country. We are seeking an enthusiastic individual with excellent customer service skills who wants to grow professionally with a great team.

This position is ideal for someone looking for a long-term, stable role where they can develop both personally and professionally while working with a friendly team and clients.

As the receptionist, you will be the first point of contact for clients, visitors, and staff. Your role includes managing phone calls, providing administrative support, and maintaining a welcoming front office environment.

Responsibilities include:

1. Answering all incoming phone calls, taking messages, and providing basic information.
2. Greeting and assisting visitors, clients, and service personnel.
3. Performing general clerical duties, including managing mail.
4. Ordering and maintaining office supplies within budget.
5. Supporting Accounts Payable data entry as needed.
6. Assisting procurement with inventory and ordering materials.
7. Maintaining the lobby area.
8. Sending client gifts and thank you cards as requested.

Requirements and expectations:

• Quick learner with a strong desire to learn and be coachable.
• Ability to follow verbal and written instructions.
• Friendly, approachable, and professional demeanor.
• Strong customer service skills.
• Perform tasks with urgency and professionalism.
• Maintain a positive outlook and a solutions-oriented attitude.

Physical requirements:

• Ability to sit for extended periods.
• Proficient in keyboarding and phone handling.
• Ability to lift light objects occasionally.

Key competencies include multitasking, organization, teamwork, communication, accountability, attention to detail, flexibility, goal orientation, reliability, and professional etiquette.

Qualifications:

• Associate’s degree or equivalent in a related field.
• Knowledge of office procedures.
• Proficient in Microsoft 365 (Word, Excel, Outlook, PowerPoint).
• Ability to operate standard office equipment.
• Stable work history.

Interested candidates should send their resume or call/text 858-266-1775 / 858-518-0838 (reference Reception).