Daycare Office Administrator (Bilingual - Spanish/English

Little Learner Children’s Academy; Bolingbrook (IL); On-site; USD 35,000 - 45,000; Full time

Job summary

Little Learner Children’s Academy is seeking a Bilingual Daycare Office Administrator fluent in Spanish and English. This full-time role involves supporting daily operations, managing records and ensuring compliance with regulations. The position offers a supportive work environment and various employee benefits.

Benefits

A supportive, collaborative work environment

Paid professional development opportunities

Health, vision, and dental benefits

401K plans

Paid holidays and personal time off

Referral bonuses and child care discounts

Tuition reimbursement for continuing education

Qualifications

• Must speak and write fluently in both English and Spanish.
• Strong understanding of state childcare regulations.
• Prior experience in childcare or administrative setting preferred.

Responsibilities

• Greet families in both English and Spanish.
• Maintain student and staff records confidentially.
• Process tuition billing and assist with payroll preparation.

Skills

Communication

Organization

Multitasking

Education

High School Diploma or GED

CCP (Child Care Professional) certificate

Tools

Microsoft Office

Job description

Little Learner Children’s Academy is a family-owned and operated group of child care centers that is hiring a Bilingual Daycare Office Administrator who speaks fluent Spanish and English. The Daycare Office Administrator is responsible for supporting the daily operations of our childcare center. This role is essential to ensuring smooth communication with families and maintaining regulatory compliance.

The Office Administrator is expected to bring passion and professionalism, and in return,full-timeemployees may enjoy:

• A supportive, collaborative work environment, including mentorship
• A competitive compensation package based on skills and experience
• Paid professional development opportunities
• Benefits including health, vision, dental, Aflac, and 401K plans
• Paid holidays and personal time off
• Referral bonuses and child care discounts
• Tuition reimbursement options for continuing education

Essential Duties and Responsibilities

• Greet and assist families, children and visitors in both English and Spanish.
• Maintain accurate and confidential student and staff records, including documentation.
• Support enrollment, scheduling, and administrative onboarding for new children and employees.
• Manage phone calls, e-mails and daily communication with families.
• Process tuition billing, track payments and assist with payroll preparation.
• Monitor and maintain compliance with state childcare licensing and foster care certification standards.
• Maintain documentation and reporting requirements for the Child and Adult Care Food Program (CACFP), including meal counts and submissions.
• Support the Director with internal communications, recordkeeping, and scheduling.
• This role requires strict adherence to confidentiality policies and procedures.

Qualifications

• High School Diploma or GED required.
• Current CCP (Child Care Professional) certificate required.
• Must speak and write fluently in both English and Spanish.
• Strong understanding of state childcare regulations and foster care certification procedures.
• Experience with CACFP or other UDSA food program documentation and reporting.
• Excellent communication, organization and multitasking skills.
• Proficient with Microsoft Office (Word, Excel, Outlook) and basic database systems.
• Prior experience in a childcare, foster care, education or administrative setting preferred.
• Must have a valid driver’s license and reliable transportation.

Little Learner Children’s Academy provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family medical history, marital status, military membership or veteran status, pregnancy, citizenship status, or any other factor covered by applicable federal, state and local laws. Little Learner Children’s Academy complies with applicable state and local laws governing nondiscrimination in employment in every location where the Company has facilities. This Policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.