Office Administrator

DLR Group; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading design firm is seeking an Office Administrator in Phoenix, AZ. The role focuses on visitor interaction, office organization, and administrative support. This position requires strong communication skills and experience in customer service, with an emphasis on teamwork and detail-oriented tasks.

Qualifications

• 3+ years of experience in relevant customer-facing service role.
• Proficient with Microsoft Office Suite.
• Knowledge of general business procedures.

Responsibilities

• Greet visitors and answer incoming calls.
• Coordinate events and meetings, manage inventory.
• Provide project-based support for various firm projects.

Skills

Excellent communication skills

Attention to detail

Customer service

Proactive independent thinker

Tools

Microsoft Office Suite

Bluebeam

AIA software

Job description

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you're in the right place.

We have an opening for an Office Administrator. This role requires working onsite in the office five days a week, from 8 : 00 AM to 5 : 00 PM. Considering this model, this role could be based in the following cities :

Location :

• Phoenix

Position Summary :

At DLR Group we are an innovative integrated design firm backed by more than 1 000+ design professionals around the globe passionate about sustainable design. If you are a customer focused collaborative team player with stellar communication this is the position for you!

As an Office Administrator at DLR Group you will be our director of first impressions and the main contact for our visitors and vendors. You will be responsible for providing a welcoming environment to all visitors vendors clients and consultants. In addition you will assist with meeting coordination presentation set-up and break down performing miscellaneous administrative tasks overall office organization and chip in with project-based support as time permits.

The successful candidate will :

• Greet all visitors and vendors as the face of the office
• Answer all incoming general office calls
• Coordinate with outside consultant and trade vendors on payables and account statements
• Coordinate conference rooms events and meetings
• Manage inventory of office and kitchenette supplies
• Make travel reservations manage office calendars and distribute mail
• Manage coordination with vendors
• Distribute relevant information to staff regarding local activities and events
• Maintain overall office organization and cleanliness
• Provide project-based support for various firm projects. These may include :

Writing meeting minutes or agendas

• Input team responses into document management software
• Archive or organize project documentation
• Create spreadsheets from specific project data
• Assist with preparing contracts

Required Qualifications :

• 3+ years of experience in relevant customer facing service role (i.e. administrative assistant or receptionist)
• Proficient with Microsoft Office Suite
• Knowledge of general business procedures and use of office equipment
• Excellent communication skills both verbal and written
• Proactive independent thinker possessing a high attention to detail and ability to prioritize

Preferred Qualifications :

• Experience in architecture engineering or construction (A / E / C) industry
• Working knowledge of Bluebeam
• Experience and knowledge using AIA software
• Previous experience in hospitality or customer service environment

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned : every employee is literally invested in our clients' success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values - commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork - we elevate the human experience through design, together.

DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.

We are proud to be an Equal Opportunity / Affirmative Action / M / F / Veteran / Disabled employer.