Office Administrator

Contemporary Staffing Solutions; Philadelphia (Philadelphia County); On-site; Full time

Job summary

A leading company is seeking a dedicated Office Administrator in Philadelphia, PA. This vital role supports daily operations and legal tasks in a hands-on environment. Ideal candidates will have 3-5 years of experience, strong organizational skills, and a proactive work style.

Qualifications

• 3–5 years of office administration or management experience, preferably within a legal environment.

Responsibilities

• Oversee day-to-day office operations including scheduling and answering phones.
• Support attorneys and leadership with various administrative tasks.
• Maintain filing systems and assist with light legal assistant responsibilities.

Skills

Organizational Skills

Multitasking

Professional Communication

Tech-Savvy

Job description

Job Title: Office Administrator

Job Overview:
We are seeking a dedicated and detail-oriented Office Administrator to join our client and play a vital role in supporting daily office operations and legal administrative tasks. This onsite, temporary-to-hire position, based in Philadelphia, PA, focuses on managing the flow of a small but active office while assisting attorneys and leadership with administrative and scheduling needs.

Compensation:

• $26–$29/hour

Work Schedule:

• Monday–Friday, flexible hours within normal business hours

Key Responsibilities of the Office Administrator:

• Oversee day-to-day office operations including scheduling, answering phones, handling mail, and managing calendars
• Coordinate travel arrangements and assist with court filings and general document organization
• Support attorneys and leadership with various administrative tasks
• Maintain filing systems (physical and digital) and assist with light legal assistant responsibilities as needed
• Provide basic tech support to team members, including senior leadership
• Collaborate closely with a small team in a hands-on, fast-paced environment

Qualifications and Skills for the Office Administrator:

• 3–5 years of office administration or management experience, preferably within a legal environment
• Strong organizational and multitasking skills
• Comfortable learning and handling light legal assistant duties (training provided)
• Tech-savvy and confident supporting others with technology
• Professional communication skills and a proactive, dependable work style

Why Join Us?
This is a rare opportunity to step into a vital role at a well-established, close-knit firm where your contributions will be valued daily. You’ll work directly with leadership in a supportive, family-oriented environment that values long-term relationships and employee well-being.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.

Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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