Dental Office Manager

Nuva Smile; Spotswood (NJ); On-site; Full time

Job summary

Nuva Smile, a recognized leader in dental care, is seeking an Office Manager to oversee office operations in East Brunswick, NJ. This pivotal role is set to ensure effective communication, maintain a pleasant work environment, and enhance daily operations while working closely with various departments. The ideal candidate will have proven office management experience, strong organizational skills, and a problem-solving mindset, ready to support both staff and visitors effectively.

Benefits

Health Insurance

Bonus Pay

PTO

Paid Holidays

401(K)

Qualifications

• Minimum 2 Years experience as an Office manager or equivalent.
• Dental Office Management experience preferred.
• Proficiency in MS Office, particularly Excel and Outlook.

Responsibilities

• Coordinate office management duties and procedures.
• Organize meetings, manage supplies and maintain office condition.
• Support the onboarding process for new hires and address queries.

Skills

Office management

Communication

Time management

Problem-solving

Organizational skills

Bilingual (Spanish and English)

Education

High School degree

Tools

MS Office

Job description

Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Location: East Brunswick, NJ

Benefits for Full Time Employment:
Health Insurance, Bonus Pay, PTO, Paid Holidays, 401(K) and more!

Responsibilities

• Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Liaisonwith the HR department
• Maintain office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services

Skills

• Minimum 2 Years Proven experience as an Office manager, Front Office Manager or Administrative Assistant
• Dental Office Management experience preferred
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree
• Bilingual in Spanish and English preferred but not required.
• Salary is commensurate with experience; Range $25-30