Office Administrator

Service Logic, LLC; Westville (NJ); On-site; Full time

Job summary

A dynamic HVAC services company is seeking an Office Administrator to support accounting, operations, and HR tasks. The role involves assisting with onboarding, managing supplies, and coordinating events in a fast-paced environment.

Responsibilities

• Assist HR and admin staff with their duties.
• Support the HR Manager with various responsibilities.
• Manage vendor relationships for building services.

Job description

Hawks & Company is a dynamic Commercial HVAC services company committed to a “Service First” work environment where every team member can thrive and contribute to our customers' success. As we continue to grow, we are seeking a talented Office Administrator to join our team and support various administrative and coordination tasks.

The Office Administrator will be part of our fast-paced environment, providing support related to the accounting, operations, and HR teams. This position reports to the Office Manager, with a starting salary of $20-$22 per hour, based on experience.

Responsibilities:

1. Assist HR and admin staff with their duties.
2. Support the HR Manager with various responsibilities.
3. Assist with onboarding of new employees.
4. Manage applicant tracking system.
5. Track HR data.
6. Order and maintain office and kitchen supplies.
7. Oversee telephone services, email correspondence, and mail distribution.
8. Manage vendor relationships for building services.
9. Coordinate employee appreciation events, such as lunches and gift baskets.
10. Order marketing and branded office supplies.
11. Respond to administrative and HR inquiries.
12. Serve as the primary liaison for outsourced IT services and support.
13. Handle IT support issues and maintenance requests.
14. Order and set up devices for new hires and current staff, verifying readiness.
15. Log incoming packages into Wennsoft software.
16. Perform other related duties as assigned.

Equal Opportunity Employer, including disabled and veterans.