Office Administrator

Tranzeal Incorporated; Paris (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

Tranzeal Incorporated is seeking an Administrative Support Assistant to help manage site operations in a manufacturing setting, coordinating meetings, events, and communications, and partnering with HR, leadership, vendors, and cross-functional teams.

You will handle calendars, prepare reports and dashboards, process purchase orders, assist with onboarding, and support KPI reporting while safeguarding confidential information.

Qualifications

• 2-3+ years of administrative or operational support experience, preferably in manufacturing, industrial, production, or biotechnology environments.
• Experience with meeting coordination, event planning, and office administration.
• Experience processing Purchase Orders (POs).
• Strong communication, organizational, and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to interact professionally with employees, leadership, HR, vendors, and visitors.
• Experience handling confidential information with discretion.

Responsibilities

• Coordinate meetings, calendars, site events, trainings, and employee engagement activities.
• Support internal communications, announcements, Town Halls, and take meeting minutes.
• Process Purchase Orders (POs) and assist with administrative and operational processes.
• Prepare reports, presentations, dashboards, and business documentation.
• Coordinate with HR, Facilities, IT, vendors, and external stakeholders to support site operations.
• Support onboarding activities, visitor readiness, PPE coordination, and workspace setup.
• Track KPIs, maintain documentation, and support expense and operational reporting.
• Handle confidential and sensitive information with professionalism and discretion.

Skills

Meeting coordination

Event planning

Office administration

Communication skills

Organizational skills

Multitasking

Discretion

Tools

Microsoft Office Suite

SAP/ERP experience

Job description

Seeking an Administrative Support Assistant to support site operations, employee engagement activities, and administrative functions within a manufacturing environment. This role requires a highly organized professional who can coordinate meetings, events, communications, and operational activities while partnering with HR, leadership, vendors, and cross-functional teams.

Key Responsibilities

• Coordinate meetings, calendars, site events, trainings, and employee engagement activities.
• Support internal communications, announcements, Town Halls, and take meeting minutes.
• Process Purchase Orders (POs) and assist with administrative and operational processes.
• Prepare reports, presentations, dashboards, and business documentation.
• Coordinate with HR, Facilities, IT, vendors, and external stakeholders to support site operations.
• Support onboarding activities, visitor readiness, PPE coordination, and workspace setup.
• Track KPIs, maintain documentation, and support expense and operational reporting.
• Handle confidential and sensitive information with professionalism and discretion.

Required Qualifications

• 2-3+ years of administrative or operational support experience, preferably in manufacturing, industrial, production, or biotechnology environments.
• Experience with meeting coordination, event planning, and office administration.
• Experience processing Purchase Orders (POs).
• Strong communication, organizational, and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to interact professionally with employees, leadership, HR, vendors, and visitors.
• Experience handling confidential information with discretion.

Preferred Qualifications

• Manufacturing or industrial site experience.
• SAP or ERP system experience.
• Experience supporting vendors, facilities, onboarding, KPI reporting, or site operations.