Office Administrator

APi Construction Company; Owensboro (KY); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health, Dental, Vision and Life Insurance

Paid Time Off and Paid Holidays

401(k) Plan

Profit Sharing Plan

Employee Stock Purchase Plan

Job summary

A leading Life Safety firm located in Owensboro, Kentucky, is seeking a self-motivated Office Administrator. The position involves managing clerical tasks, supporting multiple departments, and ensuring a positive team environment. Ideal candidates will possess strong computer skills, proficiency in Microsoft Office, and effective communication abilities. This role offers comprehensive benefits including health insurance and a 401(k) plan, supporting the candidate’s professional growth in a stimulating workplace.

Qualifications

• Candidate must possess strong computer skills and a willingness to learn new software.
• Proficiency in Microsoft Office is required.
• Effective verbal and written communication is essential.

Responsibilities

• Answer and route incoming phone calls.
• Process incoming and outgoing mail.
• Maintain office supply inventory.
• Prepare accounts receivable reports.
• Support project team in follow-ups.
• Maintain an organized office.
• Participate in efficiency initiatives.

Skills

Strong computer skills

Proficient in Microsoft Office

Proficient in editing and creating PDF documents

Effective verbal and written communication skills

Well-developed organization skills

Ability to work in team or independent situations

Adaptability to evolving environments

Ability to pass a drug screen and background check

Job description

Premier Fire & Security, an APi Group Life Safety USA company, has an opening for a self-motivated individual to join our team as an Office Administrator. This position will work from our Owensboro, Kentucky office.

Premier Fire & Security has over 50 years of experience in the fire suppression industry and has expanded its footprint to serve customers throughout the Southeast. We offer a range of services including: fire sprinkler systems, security systems, fire alarm and detection systems, special hazards systems, voice data systems and fire extinguisher products.

Benefits include:

• Health, Dental, Vision and Life Insurance
• Paid Time Off and Paid Holidays
• 401(k) Plan
• Profit Sharing Plan
• Employee Stock Purchase Plan

Office Administrator

The Office Administrator at Premier Fire & Security will be responsible for both general and clerical tasks around the office. The position will work will multiple members of the team to help support administrative functions within several departments. They will help to organize and streamline business operations throughout the office and ensure a positive environment for the team.

Job Responsibilities

• Answer inbound phone calls and route the call to the appropriate personnel.
• Processes and distributes incoming and outgoing mail for the office.
• Maintain office supply inventory and process replenishment orders.
• Prepare reports related to accounts receivable and billing for company wide distribution.
• Support the project team in accounts receivable follow up.
• Maintain a clean and organized office environment.
• Participate in process improvements and efficiency initiatives to enhance company procedures and controls.

Job Qualifications

• Strong computer skills and show propensity to learn new programs quickly
• Must be proficient in Microsoft Office
• Proficiency in editing and creating PDF documents
• Effective verbal and written communication skills are vital
• Well-developed organization skills to manage multiple projects and priorities
• Works well in either team or independent situations
• Ability to quickly adapt to evolving environments and responsibilities
• Ability to pass a post-offer drug screen and background check

Premier Fire & Security is a Drug Free workplace and participates in E-verify.

Premier is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.

Premier complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.

If you wish to request reasonable accommodations to participate in the job application or interview process, please contact [e-mail]

Equal Opportunity Employer, including disabled and veterans.