Office Administrator

SmartRecruiters, Inc.; Northern, Los Angeles (KY, CA); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

PTO days and holidays

401K with company match

Transportation to job sites

PPE provided

Day shift hours

Career growth opportunities

Employee discounts

Cell phone stipends

Job summary

California Closets is seeking an Office Administrator to coordinate office tasks, accounts payable/receivable, and payroll for a company-owned location in Los Angeles, CA. The role supports multiple teams and ensures timely, accurate services.

The position offers health insurance, PTO/holidays, 401(k) with company match, company-provided transportation to job sites, PPE, day shift hours, opportunities for career growth, discounts on luxury products, and more. E-Verify confirmed.

Qualifications

• 1–2 years of administrative experience in construction or home renovations/improvement.
• Associate degree related to business administration or accounting preferred.
• Experience knowledge of payroll legislation and automated accounting systems.
• Ability to work quickly and accurately 10-key and data entry.
• Familiar with GL coding and calendar management.

Responsibilities

• Generate credit card expense reports and match bills for approval; process reimbursements.
• Maintain accounts receivable for open projects/customers.
• Process deposits and balances in QuickBooks or Epicor; code AP invoices.
• Perform week- and month-end reconciliations of install revenue; assist audits.
• Process bi-weekly payroll reports tied to commission statements; handle other admin tasks.

Skills

Administrative experience

Payroll knowledge

10-key data entry

GL coding

Calendar management

Education

Associate degree in business administration or accounting

Tools

QuickBooks

Epicor

Job description

Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service.We believe home is more than just a place - it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as 'practical magic.'

Job Description

The Office Administrator is primarily responsible for coordinating office administrative tasks, accounts payable / receivable, and payroll functions for the company-owned location. This position works closely with all operation's teams and is responsible for providing complete, accurate and timely services.

Job Highlights:

• We're located on 709 Hindry Ave | Los Angeles, CA 90301
• The schedule for this position is Monday-Friday 7am to 3:30pm with flexibility needed.
• The pay for this position is between $23 - $25/hour based on experience.

What We Offer:

California Closets has both company-owned and franchise locations. This location is company-owned, therefore earns the following benefits:

• Health insurance - Medical, Dental, and Vision
• PTO days and paid holidays
• 401K retirement plan with company match
• Transportation from company's location to and from customer job sites will be provided
• Company tools and PPE provided
• Day shift hours
• Grow your career with us - many promotional opportunities available
• Working with luxury products and 100% custom builds
• Generous company discounts
• Some locations provide cell phone stipends

Franchises are independently owned and operated and may offer different benefits.

Duties and Responsibilities:

• Generate credit card expense reports, match bills to credit card statements and submit for approval. Process team member reimbursements.
• Accurate completion of accounts receivable for all open projects/customers.
• Processing deposits and balances in QuickBooks or Epicor.
• Code and enter accounts payable invoices.
• Perform a week and month-end reconciliation of install revenue and assist with audit request.
• Process bi-weekly payroll reports associated with commission statements.
• Additional administrative tasks as assigned.

Qualifications

• 1-2 years of experience of administrative experience in construction and/or in the home renovations/improvement industry.
• Associate degree related to business administration / accounting from an accredited college or university preferred.
• Experience and/or knowledge of payroll legislation and automated accounting systems.
• Ability to work quickly and accurately 10-key and data entry.
• Familiar with GL Coding.
• Calendar management / regional scheduling experience preferred.

We are an equal opportunity employer. We E-Verify.
All your information will be kept confidential according to EEO guidelines.