Office Administrator

Coca-Cola Beverages Northeast; New Jersey; On-site; USD 38,000 - 50,000; Full time

Job summary

Coca-Cola Beverages Northeast is seeking an Office Administrator to support daily operations at the Sales & Distribution Center in New Jersey. You will manage driver settlements, cash reconciliation, deposits, and general admin tasks to ensure accurate paperwork and timely settlements.

You will review and process driver paperwork, resolve discrepancies, and provide frontline support. This role requires 2–5 years of office experience and ability to travel occasionally.

Qualifications

• 2–5 years of office experience required.
• Experience with BASIS route accounting system preferred.
• Strong analytical, organizational, problem-solving, and attention-to-detail skills.
• Basic proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Valid driver’s license, acceptable driving record, and required insurance.
• Ability to travel occasionally based on business needs.

Responsibilities

• Review and process daily driver paperwork and route settlement.
• Research and resolve settlement discrepancies, overages, shortages, and missing documents.
• Manage cash reconciliation, driver deposits, and deposit preparation.
• Process checks and maintain accurate financial records.
• Troubleshoot handheld and settlement issues.
• Answer phones, greet visitors, and provide general administrative support.
• Ensure work is completed accurately and in accordance with company procedures.

Skills

Analytical skills

Organizational skills

Problem solving

Attention to detail

Tools

BASIS route accounting system

Microsoft Office (Outlook Excel Word)

Job description

The Office Administrator supports daily operations within the Sales & Distribution Center by managing driver settlements, cash reconciliation, deposits, and general administrative tasks. This role ensures paperwork and route settlements are accurate, research discrepancies, and helps resolve issues to keep daily operations running smoothly.

Key Responsibilities

• Review and process daily driver paperwork and route settlement
• Research and resolve settlement discrepancies, overages, shortages, and missing documents
• Manage cash reconciliation, driver deposits, and deposit preparation
• Process checks and maintains accurate financial record
• Troubleshoot handheld and settlement issue
• Answer phones, greet visitors, and provide general administrative support
• Ensure work is completed accurately and in accordance with company procedures

Qualification

• 2–5 years of office experience required
• Experience with BASIS route accounting system preferred
• Strong analytical, organizational, problem-solving, and attention-to-detail skills
• Basic proficiency with Microsoft Office, including Outlook, Excel, and Word
• Valid driver’s license, acceptable driving record, and required insurance
• Ability to travel occasionally based on business needs