Route Settlement Specialist

Dairy-Maid-Dairy; Frederick (MD); On-site; USD 30,000 - 36,000; Full time

Job summary

Dairy-Maid-Dairy is seeking an organized individual to manage delivery tickets, load sheets, and invoices while reconciling variances and supporting route settlements. You will audit driver paperwork, verify data against control sheets, and assist with training in the distribution department.

Ideal candidates have a high school diploma, proficiency with Microsoft Office, and 1–3 years in route settlement, accounting, or inventory management. Strong communication and accuracy are essential.

Qualifications

• High school diploma or equivalent required.
• Office or related experience, including experience using computers.
• 1 to 3 years’ experience in route settlement, accounting, or inventory management preferred.
• Certification and/or License – may be required during course of employment.

Responsibilities

• Prepare, post, and reconcile delivery tickets, load sheets, and invoices.
• Investigate over/shorts on load sheets and delivery tickets. Audit/review driver paperwork for return to stock and product dumps and over/shorts.
• Investigate variances on routes that impact product shrink including return-to-cooler variances from daily route settlements.
• Verify tickets and load sheets against control sheet.
• Check information uploaded from handheld and other technology devices and correct problems.
• Monitor completeness of route settlement packages. Assist the distribution department with driver training around route settlement and end-of-day procedures.
• Confirm good returns are properly received by cooler with manager.
• Complete route settlement variance analysis (daily, weekly and monthly).
• Coordinate between Distribution, Cooler and Route Settlement departments on missing paperwork documents, product returns, and product dumps.
• Problem solve and look for errors before completing customer invoicing.
• Analyze route discrepancies and communicate with Distribution Supervisors as necessary.
• Support and cross train to relieve other employees at facility who are on vacation, sick, etc.
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Skills

MS Office

Attention to detail

Communication skills

Interpersonal skills

Time management

Basic math

English literacy

Education

High school diploma or equivalent

Certification/license may be required

Job description

Under general supervision, prepare and reconcile delivery tickets, load sheets, and invoice sheets. Investigate over/shorts on load sheets and delivery tickets. Mark off tickets and load sheets against control sheet. Check information uploaded from technology devices and correct problems. Assist with PC system input and reports.

JOB DUTIES AND RESPONSIBILITIES

• Prepare, post, and reconcile delivery tickets, load sheets, and invoices
• Investigate over/shorts on load sheets and delivery tickets. Audit/review driver paperwork for return to stock and product dumps and over/shorts
• Investigate variances on all routes that impact product shrink including all return-to-cooler variances from daily route settlements
• Verify tickets and load sheets against control sheet
• Check information uploaded from handheld and other technology devices and correct problems
• Monitor completeness of route settlement packages. Assist the distribution department with driver training around route settlement and end-of-day procedures
• Confirm good returns are properly received by cooler with manager
• Complete route settlement variance analysis (daily, weekly and monthly)
• Coordinate between Distribution, Cooler and Route Settlement departments on missing paperwork documents, product returns, and product dumps
• Problem solve and look for errors before completing customer invoicing
• Analyze route discrepancies and communicate with Distribution Supervisors as necessary
• Support and cross train to relieve other employees at facility who are on vacation, sick, etc.
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

EDUCATION AND EXPERIENCE

• High school diploma or equivalent
• Office or related experience, including experience using computers
• 1 to 3 years’ experience in route settlement, accounting, or inventory management preferred
• Certification and/or License – may be required during course of employment

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency and skill with Microsoft Office Suite and company computer systems
• Able to work with accuracy and detail oriented
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to follow directions
• DFA Benchmark Job Profile template.docx
• Able to organize own work activities
• Able to work in a fast-paced environmentAble to complete basic arithmetic, such as addition, subtraction, multiplication and division,
• Must be able to read, write and speak English

An Equal Opportunity Employer

Pay Range

22.00-26.00

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An Equal Opportunity Employer including Disabled/Veterans

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