Office Administrator

Talon Logistic Services, LLC; New Albany (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Life insurance

Paid time off

Paid holidays

Job summary

Journey Warehousing & Logistics in Louisville, KY is seeking an experienced Office Administrator to be the hub of our warehouse operations. You’ll manage office operations, shipping documentation, and administrative tasks while delivering excellent customer service to drivers, customers, and vendors.

This highly visible role requires outstanding communication, meticulous attention to detail, and the ability to juggle multiple priorities in a fast-paced logistics environment.

Qualifications

• 5+ years of office administration or administrative support experience.
• Strong computer skills with Microsoft Office.
• Experience with a Warehouse Management System (WMS) or Transportation Management System (TMS) or ERP is a plus.

Responsibilities

• Serve as the first point of contact and provide exceptional customer service to drivers, customers, vendors, and visitors.
• Manage driver check-in/check-out and prepare shipping documentation (BOLs, packing lists, delivery receipts).
• Enter orders, receipts, shipments, and inventory into the Warehouse Management System (Fishbowl).
• Coordinate inbound/outbound appointments and communicate shipment updates.

Skills

Customer service

Communication

Organization

Office administration

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

WMS/TMS/ERP systems

Job description

Company: Journey Warehousing & Logistics
Location: Louisville, KY
Schedule: Monday – Friday | Full-Time

About Journey Warehousing & Logistics

Journey Warehousing & Logistics is a growing third-party logistics (3PL) company that helps businesses keep their supply chains moving. Every day, freight arrives, inventory moves, trucks come and go, and customers rely on us to deliver exceptional service.

We're looking for an experienced Office Administrator who thrives in a fast-paced environment and enjoys being at the center of the action. If you're highly organized, love keeping things running smoothly, and take pride in delivering outstanding customer service, we'd love to meet you.

Position Summary

As the Office Administrator, you'll serve as the hub of our warehouse operation. You'll be the first person customers, drivers, vendors, and visitors interact with while ensuring office operations, shipping documentation, and warehouse administration run efficiently behind the scenes.

This is a highly visible role that requires excellent communication, strong attention to detail, and the ability to manage multiple priorities in a busy logistics environment.

What You'll Do

• Serve as the first point of contact for drivers, customers, vendors, and visitors while providing exceptional customer service in person, by phone, and by email
• Manage driver check-in/check-out, prepare shipping documentation (BOLs, packing lists, delivery receipts), and coordinate inbound and outbound appointments
• Accurately enter orders, receipts, shipments, and inventory information into the Warehouse Management System (Fishbowl)
• Partner with warehouse staff, customers, and carriers to communicate shipment updates, resolve issues, and ensure smooth day-to-day operations
• Maintain an organized office by managing reports, supplies, filing, mail, and general administrative functions

What We're Looking For

• 5+ years of office administration or administrative support experience; logistics, transportation, warehousing, or manufacturing experience preferred
• Strong computer skills with Microsoft Office; experience with a Warehouse Management System (WMS), Transportation Management System (TMS), or ERP system is a plus
• Excellent organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Outstanding communication and customer service skills with a professional, positive, and team-oriented attitude
• High school diploma or equivalent required; associate's or bachelor's degree preferred

Preferred Qualifications

• Experience with Fishbowl or another Warehouse Management System
• Familiarity with logistics terminology such as BOLs, PODs, LTL, FTL, cross-docking, and cycle counts
• Bilingual (English/Spanish) is a plus

We offer a comprehensive benefits package including:

• Health insurance options (traditional and HSA plans)
• Dental and vision insurance
• Life insurance
• Paid time off
• Paid holidays

Why Join Journey Warehousing & Logistics?

• Stable, growing company with opportunity for long-term career growth
• Fast-paced environment where every day is different
• Collaborative team that values communication, accountability, and customer service
• Opportunity to make an immediate impact on daily operations
• Supportive leadership and a team-oriented culture

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Journey Warehousing is committed to creating an inclusive workplace and provides equal employment opportunities to all employees and applicants in accordance with applicable federal, state, and local laws.