Office Administrator

ARCO Companies; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

ESOP

401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after 5 years + travel

Volunteer leave

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction in Nashville is seeking an Office Administrator to support a professional team and keep daily operations running smoothly. You will be the first point of contact for associates, guests and clients, manage calls and mail, and maintain a well-organized front office to reflect our standards.

The role requires 3-5+ years of related experience, strong communication skills, and the ability to multitask in a fast-paced environment.

Qualifications

• 3-5+ years of related experience in receptionist/front desk/office admin.
• Excellent communication and customer service skills.
• Highly organized and detail-oriented with ability to multitask.

Responsibilities

• Serve as first point of contact for associates, guests and clients.
• Handle phone calls, mail and main admin email.
• Maintain clean, organized reception, conference rooms and kitchen.
• Manage shipping accounts with UPS, FedEx, USPS.
• Oversee supply inventory for breakroom and office.
• Circulate notices and arrange repairs for office.
• Negotiate contracts and pricing with vendors.
• Coordinate on-site interviews and campus recruiting.
• Assist HR with onboarding logistics for new hires.
• Coordinate internal and external company events.
• Set up Office Calendar for trainings and meetings.

Skills

Microsoft Word

Outlook

Excel

Job description

Do you enjoy being the Director of First Impression? Do you act with integrity and hold yourself to the highest standard? If the answer is, \"Yes!\" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is looking for an Office Administrator to join our Nashville office who is passionate about supporting our established team. At ARCO, every associate is empowered to drive their success.

A Day in the Life:

• Act as first point of contact for ARCO associates, guests and clients
• Handle all incoming phone calls, incoming/outgoing mail and main admin email account
• Responsible for maintenance of common spaces for appearance and functionality: Keep reception, conference rooms and kitchen area clean and organized daily
• Maintain shipping accounts: UPS, FedEx, USPS Certified Mail
• Monitor and maintain supply inventory for breakroom and office supplies
• Circulate notices and arrange necessary repairs for office
• Coordinate contract and price negotiations with office/supply vendors and service providers
• Collaborate with Talent Acquisition team for all on site interviews and campus recruiting efforts
• Assist HR in coordinating onboarding logistics, including new hire lunches, preparing desk space for new hires and greeting new associates
• Coordinate internal and external company events
• Set up and coordinate the Office Calendar including trainings, events, and operational meetings

Necessary Qualifications:

• Preferably 3-5+ years of related experience - receptionist, front desk coordinator, office admin, administrative assistant, etc.
• Excellent computer skills. Must be proficient in Microsoft Word, Outlook and Excel
• Must be extremely organized and detail-oriented
• Have excellent communication and customer service skills
• Ability to work in a fast-paced environment and multi task
• Proactive mindset
• Ability to work effectively with different personalities

What We Can Offer You:

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• Medical, dental, and vision insurance coverage
• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR’s Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is “Yes!” we look forward to meeting you.