Executive Assistant

ARCO/Murray; Nashville (TN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5y

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray invites a detail-oriented Executive Assistant to join our Nashville team. You will manage calendars, coordinate travel, and assist with planning, while interfacing with principals and other executives to keep operations smooth and professional.

Responsibilities include creating PowerPoint presentations, handling Salesforce data and reports, and maintaining records. The role supports client relations and office administration in a fast-paced construction environment.

Qualifications

• 2+ years of related experience.
• Bachelor's Degree required.
• Excellent computer skills. Must be proficient in Microsoft Word and Excel.
• Bluebeam experience is a plus.
• Salesforce experience is a plus.
• Must be extremely organized and detail oriented.
• Excellent communication and customer service skills.
• Ability to work in fast-paced environment.
• Ability to multi-task.
• Proactive management style.
• Ability to manage different personalities.

Responsibilities

• Manage calendar and meetings; coordinate travel.
• Create PowerPoint presentations as needed.
• Serve as liaison between internal departments, Principals, and executives.
• Assist with internal business planning and departmental plans.
• Maintain general records and document control.
• Coordinate events and registrations.
• Support client relations and scheduling of off-site events.
• Enter data into Salesforce, build reports, and manage systems.
• Handle expense reporting.
• Coordinate with building management on office issues.
• Develop and manage office budget; negotiate vendor relationships.
• Ensure stock of office supplies and upkeep of client-facing spaces.

Skills

Calendar management

Research

Communication

Customer service

Multi-tasking

Proactive approach

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Bluebeam

Salesforce

Job description

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Nashville. At ARCO, you\'ll have the opportunity to improve project performance and drive your own success, from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program


• Employee Stock Ownership Plan (ESOP)


• Traditional and Roth 401k


• Tuition reimbursement for associates


• Scholarship for associates’ children up to $28,000 per child


• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel


• 1-week paid volunteer leave each year


• 100% charitable match


• Medical, dental, and vision insurance coverage


• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

A DAY IN THE LIFE

• Calendar and meeting management; including scheduling and travel coordination.


• Conducting research and creating PowerPoint presentations on an as needed basis


• Manage communication and act as liaison between internal departments, Principals, and other executives


• Assist with internal business planning and assembly of departmental business plans


• General records management and document control


• Event registration and planning


• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)


• Salesforce data entry, report building, and system management


• Expense reporting


• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues


• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget


• Ensure proper stock of all office supplies and equipment


• Ensure office common spaces are always presentable, with a focus on client-facing spaces

NECESSARY QUALIFICATIONS

• 2+ years of related experience


• Bachelor\'s Degree required


• Excellent computer skills. Must be proficient in Microsoft Word and Excel


• Bluebeam experience is a plus


• Salesforce experience is a plus


• Must be extremely organized and detail oriented


• Excellent communication and customer service skills


• Ability to work in fast-paced environment


• Ability to multi-task


• Proactive management style


• Ability to manage different personalities

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR\'s Top 400 Contractors list of 2024.

Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you.

LEGAL DISCLAIMER

EOE, including disability/vets