Executive Assistant

ARCO/Murray; Austin (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

ARCO/Murray in Austin seeks a detail-oriented Executive Assistant to support senior leaders and keep operations running smoothly. You will manage calendars, coordinate travel, prepare presentations, and act as a liaison across departments.

The role offers a chance to contribute to project performance from day one, with a focus on efficiency, organization, and professional communication in a fast-paced construction environment.

Qualifications

• 2+ years of related experience
• Bachelor's Degree required
• Excellent computer skills. Must be proficient in Microsoft Word and Excel
• Bluebeam experience is a plus
• Salesforce experience is a plus
• Must be extremely organized and detail oriented
• Excellent communication and customer service skills
• Ability to work in fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

Responsibilities

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system managementExpense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

Skills

Proactive management

Communication

Customer service

Organized

Multi-tasking

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Bluebeam

Salesforce

Job description

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Austin. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.

A DAY IN THE LIFE

• Calendar and meeting management; including scheduling and travel coordination.
• Conducting research and creating PowerPoint presentations on an as needed basis
• Manage communication and act as liaison between internal departments, Principals, and other executives
• Assist with internal business planning and assembly of departmental business plans
• General records management and document control
• Event registration and planning
• Client relations (purchasing gifts, scheduling/planning off-site events, etc.)
• Salesforce data entry, report building, and system managementExpense reporting
• Manage relationships with the property manager to address any building announcements and/or address any office maintenance issues
• Develop office budget and manage vendor relationships and negotiations in order to stay within the budget
• Ensure proper stock of all office supplies and equipment
• Ensure office common spaces are always presentable, with a focus on client-facing spaces

NECESSARY QUALIFICATIONS

• 2+ years of related experience
• Bachelor's Degree required
• Excellent computer skills. Must be proficient in Microsoft Word and Excel
• Bluebeam experience is a plus
• Salesforce experience is a plus
• Must be extremely organized and detail oriented
• Excellent communication and customer service skills
• Ability to work in fast-paced environment
• Ability to multi-task
• Proactive management style
• Ability to manage different personalities

MAKE YOUR MOVE

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide. We ranked #6 on ENR’s Design-Build Firms list and #29 on ENR's Top 400 Contractors list of 2025.

Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you.

LEGAL DISCLAIMER

EOE, including disability/vets