Office Administrator

Koastal Design Group; Naples (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Koastal Design Group in Naples, FL, is seeking a Studio Administrator to support the design team and manage studio operations in a boutique, high-end interior design environment.

No design background is required, with potential to advance to Studio Manager as the firm grows. The role demands strong organization, a client-focused attitude, and proficiency with Windows, Outlook, Excel, PowerPoint, and QuickBooks.

Qualifications

• Experience in office administration and supporting design team.
• Strong organizational skills and ability to thrive in a boutique, fast-paced environment.
• Proficiency with Microsoft Office and common design firm software.

Responsibilities

• Maintain task lists, email updates, and communicate status.
• Open and close the Studio and maintain the environment.
• Manage studio schedule and help confirm meetings & appointments.
• Receive and sort mail, ship packages, and maintain office supplies.
• Assist with marketing tasks and vendor gifts communications.
• Coordinate between Designers, Clients and Vendors on project needs.

Skills

Windows

Outlook

Excel

PowerPoint

Adobe

Tools

Microsoft Word

QuickBooks

Job description

Studio Administrator – Luxury Interior Design Firm
Koastal Design Group [KDG] is looking for a passionate, professional with strength in office
administration while supporting the design team, to join their exceptional firm. We are located
just blocks from the beach, in the heart of Downtown Naples, in one of the most prestigious
luxury residential design markets in the world! Our renowned Interior Design Firm is seeking a
skilled, organized, talented individual that thrives in a boutique, constantly fast paced, successful
environment, working with one of the most prestigious design firms in Naples, Florida.

Experience Required

No design background needed, opportunity to advance to Studio Manager

Technical Skills Required in PC Based Platform:

Experience in all Microsoft Windows programs, including Outlook, Excel, PowerPoint, Adobe

Studio Administrator Role:

Brand Ambassador- supports the design team in design administration and help maintain the Studio environment.

Studio related responsibilities:

• Maintain task list and e-mail updates and communicate status
• Open and close Studio
• Maintain Studio ,resource library
• Utilize Microsoft Word, Excel, Power Point, QuickBooks, Outlook
• Maintain Studio schedule ,help confirm meetings & appointments
• Receive & sort mail ,ship packagesMaintain office supplies equipment and inventory on printed materials [letterhead, business cards, etc.]
• Assist with marketing tasks
• Facilitate Client and Vendor gifts and thank you communications

Project related responsibilities

• Manage administrative tasks necessary to help facilitate projects
• Assist with product claims and returns
• Assist with tracking orders and scheduling deliveries /installations
• Act as a liaison and representative between Designers, Clients and Vendors
• Manage KDG Inventory/ product receivables and KDG Inventory Lists

Compensation:

Based on skills and experience, Fulltime Salary

Website: www.KoastalDesignG------------