Licensing Coordinator

Utilities One Group; Moorestown Township (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health Insurance plans

Whole Life Insurance

401k Plan

PTO/Paid Holidays

Great Work Environment

Career Advancement Opportunities

Job summary

Utilities One is seeking a Licensing Coordinator to manage license and permit applications across multiple jurisdictions, ensuring compliance and timely approvals. You will coordinate with municipal, county, and state agencies and keep accurate records.

The role emphasizes organization, proactive communication with government offices, and attention to deadlines, with opportunities for career growth within Governance & Administration.

Qualifications

• Experience coordinating licenses and permits across multiple jurisdictions.
• Strong attention to detail and record-keeping for certificates and renewals.
• Ability to communicate with government agencies via email and phone.
• Proactive in following up and resolving licensing issues to prevent delays.

Responsibilities

• Prepare, submit, and track license applications and renewals across jurisdictions.
• Monitor status with licensing departments and follow up to move applications forward.
• Research licensing and permit requirements for new projects and scopes of work.
• Review project scope to determine applicable licenses and permits.
• Coordinate with city engineering/public works on encroachment and permits.
• Maintain records of license numbers, certificates, expirations, and renewals.
• Track license/permit fee payments and any surcharges.
• Communicate status updates to project managers, compliance, leadership, and clients.
• Organize supporting documentation such as insurance certificates and registrations.
• Respond to inquiries from municipalities and resolve issues hindering applications.

Skills

Organizational skills

High-volume application management

Clear written and verbal communication

Outbound calling to government offices

Proficiency with email and spreadsheet

Tools

Email

Spreadsheets

Document management tools

Job description

Location: United States - Moorestown, NJ

Department: Governance & Administration

Location: United States - Moorestown, NJ

Description

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Licensing Coordinator is responsible for managing business license and permit applications across multiple city, county, and state jurisdictions, ensuring the company remains compliant and authorized to operate wherever it does business.

Key Responsibilities

• Prepare, submit, and track business license applications and renewals across multiple municipal, county, and state jurisdictions
• Monitor application status with licensing departments and follow up proactively to move applications through review
• Research and confirm licensing and permit requirements for new projects, scopes of work, and jurisdictions before work begins
• Review project scope to determine which state, county, or city licenses and permits may apply
• Coordinate with city Engineering/Public Works departments on encroachment, right-of-way, and Outside Plant (OSP) permit applications
• Maintain accurate records of license numbers, certificates, expiration dates, and renewal deadlines for each jurisdiction
• Track and process license and permit fee payments, including required state or local surcharges (e.g., disability access fees)
• Communicate status updates to internal stakeholders (project managers, compliance, leadership) and external clients
• Organize and maintain supporting documentation, such as certificates of insurance, bonding, and corporate registration documents, required for license and permit applications
• Respond to inquiries from municipalities and resolve any issues or missing information holding up an application
• Call city, county, and state licensing offices directly to check application status, resolve issues, and push through delays when email follow-up isn't enough
• Coordinate permit transfers when licenses or permits need to move to the company's name
• Flag upcoming renewal deadlines and initiate renewal paperwork ahead of expiration
• Maintain a master tracker of all active licenses/permits by jurisdiction, status, and next action required

Skills, Knowledge and Expertise

• Strong organizational skills and attention to detail
• Comfortable managing a high volume of applications across multiple jurisdictions simultaneously
• Clear written and verbal communication for corresponding with government agencies (email and phone) and internal teams
• Comfortable making outbound calls to government offices and speaking directly with licensing/permitting staff
• Proficiency with email, spreadsheets, and document management tools

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.