Office Administrator

Middletown Homes; MIDDLETOWN (OH); On-site; USD 28,929 - 31,684; Full time

Benefits offered by this job

401(k)

Health, dental, and vision insurance

Paid time off

Short-term disability

Life insurance

Job summary

A respected homebuilder in West Virginia is seeking an Office Administrator to manage daily administrative tasks for their White Hall location. The role involves maintaining office supplies, managing mail, handling new employee intake, and supporting accounting processes. Strong organizational and communication skills are essential. The position offers a competitive hourly rate and comprehensive benefits including health insurance and a 401(k).

Qualifications

• Detail-oriented and organized individual required.
• Experience with office management and accounting preferred.
• Ability to collaborate with multiple departments.

Responsibilities

• Maintain office supplies and manage mail.
• Track utilities and coordinate with IT providers.
• Handle new hire intake and maintain confidential files.
• Input bills and manage accounting software.
• Assist with accounts payable and support check runs.
• Create and maintain spreadsheets and documents.

Skills

Strong organizational skills

Professional communication skills

Ability to maintain confidentiality

Experience with administrative tasks

Dependable and self-motivated

Tools

Accounting software

Job description

Middletown Home Sales Inc.

Office Administrator

Location: White Hall, WV

Support the Team. Strengthen the Process. Keep the Company Running Smoothly.

If you're organized, detail-oriented, and thrive in a role where accuracy and communication matter, this is your opportunity to join a respected West Virginia homebuilder. Middletown Homes is seeking a dependable and proactive Office Administrator to support our day-to-day operations and ensure our office runs with efficiency, professionalism, and care.

Middletown Home Sales Inc. is a locally owned and rapidly growing company with decades of experience serving West Virginia families. From single-section homes to custom modular builds, we deliver quality, craftsmanship, and service rooted in our core values–integrity, passion, family, and gratitude. As part of our administrative team, you'll play a vital role in supporting staff, maintaining accurate records, and helping keep every department connected and informed.

As an Office Administrator, you'll handle essential administrative duties, support our team, and help maintain smooth, compliant, and organized business operations.

Responsibilities

• Maintain office supplies and manage incoming and outgoing mail
• Track utilities across all office locations
• Coordinate with IT providers to support employee connectivity
• Handle new hire intake, benefit coordination, and employee termination processing
• Maintain confidential employee files and uphold company policies
• Use accounting software to input bills, create invoices, and manage inventoryli>
• Assist with accounts payable and support regular check runs
• Make virtual bank deposits
• Track home inventory and assist with B&O tax and city licensing requirements
• Coordinate with customers and banks regarding payment releases and draw schedules
• Create and maintain spreadsheets, forms, and administrative documents
• Support the Controller with additional tasks as needed
• Collaborate with Operations and Sales departments to support company-wide efficiency

Qualifications

• Strong organizational skills and a high level of attention to detail
• Professional communication skills, both written and verbal
• Ability to maintain confidentiality and follow company policies
• Experience with administrative tasks, accounting software, or office management preferred
• Dependable, self-motivated, and able to work independently
• Comfortable collaborating with multiple departments and managing multiple tasks

What We Offer

• Pay: From $21-$23 per hour, based on experience
• Schedule: Full‑time, Monday‑Friday, 7:30 AM‑4:00 PM
• Job Type: In‑person, onsite at our White Hall location

Benefits

• 401(k)
• Health, dental, and vision insurance
• Paid time off
• Short‑term disability
• Life insurance

Join a company where your administrative expertise supports a mission you can believe in–helping West Virginia families achieve homeownership while contributing to a team built on trust, respect, and growth.

Apply today to grow your career with Middletown Homes.

Middletown Home Sales Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.