Office Administrator

The Arc Of Greater New Orleans; Metairie (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Office Administrator to be the first point of contact for visitors and calls. This role involves providing essential administrative support, managing office supplies, and ensuring smooth operations within the agency. The ideal candidate will be a proactive communicator with strong multitasking abilities, ready to contribute to a mission-driven environment. Join a team that values teamwork and effective communication, where your skills will make a significant impact in supporting the community.

Qualifications

• Prior experience as an office administrator or administrative assistant preferred.
• Ability to multi-task at a high level.

Responsibilities

• Provides administrative and clerical support as the agency phone operator.
• Maintains adequate inventory of office and first aid supplies.

Skills

Teamwork

Effective Communication

Problem-Solving

Commercial Awareness

Decision Making

Integrity

Responsibility

Result Orientation

Education

Experience as an office administrator or administrative assistant

Experience managing inventory

Tools

Standard office equipment

Job description

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Summary

The Office Administrator works with all departments to advance ArcGNO's mission by serving as the first point of contact for incoming calls to the agency. They are tasked with maintaining a courteous and helpful attitude toward all visitors at the ARC of Greater New Orleans. They are responsible for maintaining office supply levels at the agency’s administrative building.

Essential Job Functions

• Provides administrative and clerical support for the agency as the agency phone operator
• Assists in the distribution of agency-wide communications, including calendars and memoranda
• Assists with volunteer sign-in/out process
• Greets all people arriving at the Metairie location; screens all calls, troubleshoots if possible, and directs them accordingly, when appropriate
• Ensures adequate inventory of office and first aid supplies
• Maintains copy room, including paper stock, recycle bin, copier ink, and setup of individual mailboxes
• Maintains conference room calendar and scheduling
• Checks for mail and faxes daily and processes and distributes faxes and confirmation documents
• Reproduces documents and maintains copy supply inventory; maintains the supply of standard forms in the agency black box
• Performs other duties as needed

Competencies

• Teamwork
• Responsibility
• Commercial Awareness
• Decision Making
• Effective Communication
• Integrity
• Result Orientation
• Problem-Solving

Education/Experience Requirements

• Prior experience as an office administrator or administrative assistant preferred
• Experience managing inventory, including purchasing
• Ability to multi-task at a high level
• Ability to interact with people consistently and thoughtfully
• Experience working with computers and standard office equipment including printers, laminators, etc.

Disclaimer

Please note this job description is not exhaustive. Duties and responsibilities may change at any time. This description does not constitute a promise of employment or a contract.

Additional Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Individual and Family Services