Office Administrator - New Orleans

Internal Revenue Service; New Orleans (LA); On-site; USD 50,000 - 75,000; Full time

Job summary

A prominent law firm in New Orleans is seeking an Office Administrator to manage the administrative operations across multiple offices. The ideal candidate will have extensive supervisory experience, strong project management skills, and a Bachelor's Degree in a relevant field. Competitive compensation and a dynamic work environment offered.

Qualifications

• Minimum of five years in a supervisory position.
• Experience in the Professional Services Industry preferred.
• Bachelor's Degree in a related field.

Responsibilities

• Manage day-to-day operations across three offices.
• Oversee financial management including budgeting.
• Coordinate HR functions and staffing plans.

Skills

Team building

Project management

Problem-solving

Professional interaction

Initiative

Education

Bachelor's Degree in Business Administration

Job description

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC, a law firm with over 650 attorneys throughout the United States, has an employment opportunity for an Office Administrator in our New Orleans office. The position will be responsible for the day to day administrative operations of our New Orleans, Baton Rouge and Mandeville offices.

Essential duties and responsibilities include:

• General management of each of the above listed offices, including tactical planning and maintaining the highest standards of service and quality.
• Office financial management, including planning, budgeting, accounts receivable and other financial functions, in coordination with the Firm Finance Department.
• Management of Human Resources functions, including recruitment, maintenance of staffing plans and acceptable staffing ratios.
• Facilities Management: including space planning/design, and facilitation of all office functions and services.
• Coordination with Firm IT department on systems management.
• Coordination with the Firm Marketing Department on office specific marketing and PR functions.
• Physical presence in the office is an essential duty of this position.

Knowledge, Skills and Abilities Required:

• Team building and engagement skills.
• Ability to manage multiple projects and employees using management skills.
• Must have the ability to uncover, understand, analyze and resolve problems.
• Must have the ability to interact professionally with members of the firm’s management team, the Office Managing Shareholder, attorneys, paralegals, administrative personnel and staff.
• Work occasionally requires a high level of mental effort and strain when managing multiple projects and requests. A law office is a “demanding” environment in which client needs often dictate immediate problem resolution and resources.
• Must show initiative, be proactive and maintain standards of service and quality as set out above.
• Work occasionally requires irregular hours and/or more than 40 hours per week to perform the essential functions of the position.

A minimum of five years’ service in a supervisory position in the Professional Services Industry and a Bachelor’s Degree in Business Administration, Human Resources or other related field is preferred.

We offer competitive compensation and benefits in a challenging and rewarding working environment.

Must provide minimum authorization to work in the United States.

Resumes will only be accepted for the job posted.

Thank you for submitting your resume. After our hiring committee has had a chance to review all candidates for this position, we will reach out toonlythose that will be moving on to the next step in our recruiting process. We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.