Office Administrator

Accommodations Plus International; Melville (NY); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Global exposure

High-visibility role

Event planning opportunities

Diverse responsibilities

Job summary

Accommodations Plus International (API) is seeking an Office Administrator to keep our global headquarters organized, welcoming, and efficient. You’ll greet clients, troubleshoot vendor issues, plan events, and back up the Executive Admin to the CEO, shaping the daily tone of API’s operations.

With 1–2 years in office support, you’ll ensure smooth breakroom stock, client check-ins, and seamless mail and inquiries handling while collaborating across teams in a fast-paced environment.

Qualifications

• 1–2 years supporting an office environment.
• Knowledge of administrative management and office procedures and systems.
• Prior experience supporting senior management in an administrative function.
• Exceptional verbal and written communication skills.
• Detail-oriented with great organizational skills.
• Active listening and critical thinking skills; problem-solver and resourcefulness.
• Service oriented and social perceptiveness.
• Highly ethical, accountable, and always operates with discretion and confidentiality.
• Exemplary planning and time management skills.
• Able to multi-task, prioritize, and work well under strict deadlines in a fast-paced environment.

Responsibilities

• Manage all office maintenance and vendors.
• Manage all office supplies and restock of breakrooms.
• Coordinate all office visits from Client and Vendor meetings to conference room management.
• Support employee company travel needs, as required.
• Answer company information communications and directs emails accordingly.
• Perform general office duties and clerical support.
• Support the Employee Engagement Committee with coordinating and executing company events.
• Support the annual API Client Event through vendor management, logistics, communications, and content, as needed.
• Provide backup support to the Executive Admin to the CEO.
• Special projects, as assigned.

Skills

Organizational skills

Communication skills

Multi-tasking

Time management

Problem solving

Discretion

Confidentiality

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

Accommodations Plus International (API) is a technology and services company focused on driving innovation across the travel and transportation industry. We partner with organizations in the airline, cruise, and rail sectors to deliver solutions that improve layover operations, enhance customer experience, and support long-term growth.

Our mission is to make layovers simpler and more efficient for crew members—and we bring that to life through deep industry expertise and a practical, results-driven approach.

Today, API’s platform powers over 18 million crew room nights each year for 100+ airlines and travel operators worldwide. Our Global Reach ensures that airline crews are rested, transported, and connected so global aviation runs on time.

At API, we’re building a culture rooted in succeeding and thriving together. It’s a place where people are encouraged to take ownership, develop their skills, and contribute to work that matters.

If you’re looking to grow your career in a company that values steady progress, real impact, and long-term development, we’d like to meet you!

Position Overview:

Every great office runs on someone who makes it just work — and that's you. As our Office Administrator, you're the go-to person who keeps API's global corporate headquarters stocked, organized, welcoming, and ready for whatever the day brings. One minute you're greeting a client walking in for a meeting, the next you're troubleshooting a vendor issue, planning the next team celebration, or providing backup coverage to the Executive Admin to the CEO. If you thrive on variety, love being the person people can count on, and take quiet pride in a well-run space, this role is built for you. You won't just support the office, you'll help set the tone for how API shows up, every single day.

Success in this Role

• Vendors and office systems run so smoothly that "office issues" simply aren't a topic anyone worries about.
• Breakrooms are always stocked before someone notices they're not.
• Clients and visitors comment on how welcoming and seamless their visit felt — from check-in to conference room to send-off.
• Mail, communications, and inquiries get where they need to go — quickly and accurately.
• The Employee Engagement Committee has a reliable partner who helps events come together without a hitch.
• The annual Client Event runs like clockwork, thanks to your vendor and logistics coordination.
• The Executive Admin to the CEO can step away confidently, knowing you've got things covered.
• Leadership starts handing you special projects — because you've earned a reputation as someone who gets things done.

What You’ll Do

Essential Functions:

( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Manage all office maintenance and vendors.
• Manage all office supplies and restock of breakrooms.
• Coordinate all office visits from Client and Vendor meetings to conference room management.
• Support employee company travel needs, as required.
• Answer company information communications and directs emails accordingly.
• Perform general office duties and clerical support.
• Support the Employee Engagement Committee with coordinating and executing company events.
• Support the annual API Client Event through vendor management, logistics, communications, and content, as needed.
• Provide backup support to the Executive Admin to the CEO.
• Special projects, as assigned.

What You’ll Bring

Minimum Qualifications

• 1-2 years supporting an office environment.
• Knowledge of administrative management and office procedures and systems.
• Prior experience supporting senior management in an administrative function.
• Exceptional verbal and written communication skills.
• Detail-oriented with great organizational skills.
• Active listening and critical thinking skills. Problem solver and resourcefulness.
• Service oriented and social perceptiveness.
• Highly ethical, accountable, and always operates with discretion and confidentiality.
• Exemplary planning and time management skills.
• Able to multi-task, prioritize, and work well under strict deadlines in a fast-paced environment.
• Strong computer and technical skills in Microsoft Word, Excel & PowerPoint, Outlook, Teams
• An organized self-starter who can work proactively and independently.

Position Type and Expected Hours of Work

9-5 Monday through Friday onsite with OT as required

Supervisory Responsibility

None

What’s In it for You

• Front-row seat to the business. You'll interact with clients, vendors, executives, and every department — few roles offer this much visibility this early.
• Variety, not monotony. No two days look the same: logistics one day, event planning the next, executive support after that.
• A path forward. This role is a launchpad — strong performers build the operational, vendor management, and executive-support skills that open doors into HR, Operations, or Executive Administration.
• Real ownership. You'll run your domain — office operations — with autonomy and trust, not micromanagement.
• A team that celebrates together. You'll help plan the events you also get to enjoy, which also establishes our amazing API culture.
• Global exposure. You'll support a company that operates across 20 countries — your work touches more than just one office.

Compensation

The position pays $25/hour USD.

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.