Office Administrator

ZEHR BUILDING, LLC; Meadville (Crawford County); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to ensure smooth operations within their dynamic team. This role involves managing daily office tasks, supporting project managers, and being the friendly point of contact for clients and vendors. If you thrive in a fast-paced environment and enjoy organizing and multitasking, this opportunity is perfect for you. The company offers a supportive and team-oriented atmosphere, competitive salary, and benefits, along with opportunities for growth within a reputable and expanding organization. Join a team that values collaboration and initiative!

Benefits

Paid Time Off

Health Benefits

Retirement Plan

Supportive Environment

Opportunity for Growth

Qualifications

• Prior office administration experience, preferably in construction.
• Strong organizational and multitasking skills are essential.

Responsibilities

• Manage daily office operations and support project managers.
• Act as the first point of contact for clients and vendors.

Skills

Organizational Skills

Multitasking

Communication Skills

Proficiency in Google Workspace

Basic Bookkeeping

Education

Office Administration Experience

Tools

Quickbooks

Construction Project Management Software

Job description

Office Administrator — General Contracting & Construction

Zehr Building LLC• Meadville, PA • Full-time • On-site

About the job

We’re looking for a highly organized and proactive Office Administrator to join our growing team at Zehr Building, a trusted general contracting company specializing in residential and commercial construction, insurance restoration, and remodeling.

In this key role, you’ll keep our office running smoothly, support our project managers and field teams, and be the friendly, reliable point of contact for clients and vendors. If you thrive in a fast-paced environment and enjoy keeping things organized and on track — we’d love to meet you!

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What you’ll do:

• Manage daily office operations, supplies, filing systems, and overall organization

• Act as the first point of contact — handle calls, emails, and in-person visitors

• Assist with project administration — contracts, change orders, permits, insurance documents

• Support scheduling for meetings, site visits, and project timelines

• Assist with invoicing, timesheets, and basic bookkeeping tasks

• Prepare and send proposals, client updates, and general correspondence

• Help coordinate with vendors, subcontractors, and field staff

• Contribute to marketing/social media efforts as needed

• Jump in where needed — we’re a team-first company!

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What we’re looking for:

• Prior office administration experience (construction industry preferred but not required)

• Strong organizational and multitasking skills

• Excellent communication skills — verbal and written

• Proficiency in Google Workspace and Quickbooks

• Friendly, professional demeanor and ability to work both independently and collaboratively

• Familiarity with construction project management software or willingness to learn

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What we offer:

• Competitive salary based on experience
• Paid time off and holidays
• Health benefits
• Retirement Plan
• Supportive and team-oriented environment
• Opportunity to grow with a reputable and expanding company

Ready to apply?

If you’re organized, dependable, and ready to make an impact, we want to hear from you! Click “Apply” or send your resume to [e-mail] .