Office Administrator

Comrise; Madison (WI); On-site; USD 25,000 - 34,000; Part time

Job summary

Comrise in Madison, WI is seeking a part-time Team Assistant to support reception, facilities and travel/expense reporting to ensure a welcoming environment and smooth office operations.

The role suits an energetic, well-organized professional who can juggle multiple administrative tasks and coordinate meetings for a diverse office population.

Qualifications

• Excellent time management and ability to multitask across tasks.
• Strong organizational and prioritization skills.
• Attention to detail and problem solving.
• Good communication and interpersonal skills.

Responsibilities

• Reception Management – greet visitors, manage drop-in inquiries and mail/shipping needs.
• Office Administration – maintain reception area, coordinate supplies and equipment service.
• Travel and Expense Reporting – arrange travel and process expense reports.
• General Support – schedule meetings and coordinate logistics; assist with ad hoc tasks.

Skills

Time management

Organization

Multitasking

Communication

Job description

Part time: Standard schedule is 9:00 AM to 2:00 PM.

General Summary of the Position:

The Team Assistant position is responsible for assisting in overall office activities, including the reception area and facilities. This role is essential for ensuring a welcoming environment for visitors, maintaining smooth office operations and supporting managers with travel and expense reporting process.

We are seeking an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative support related tasks. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Essential Functions

Reception Management – Serve as the first point of contact for visitors and customers. Greeting guests professionally and ensuring a positive experience. Manage any drop in visitors according to policy and direct inquiries appropriately. Point person for mailing and shipping needs for the office staff. Support conference room booking and notifications of timing conflicts.

Office Administration – Maintain and organize the reception area and common spaces. Coordinate office supply vendor to ensure appropriate levels of supply on hand. Supervises the maintenance of all the office equipment and request service(s) when needed. Report and track site issues as needed.

Travel and Expense Reporting – Arrange domestic and international travel for designated managers. Prepare and process expense reports accurately and on time.

General Support – Assist with scheduling meetings and coordinating logistics. Arranging food service for morning an lunch meetings as needed. Handle ad hoc administrative tasks and projects as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Skills and Abilities Required:

• Excellent time management skills and ability to multi-task and prioritize work.
• Strong organizational and multitasking skills
• Attention to detail and problem-solving skills.
• Good communication and interpersonal skills.