Office Administrator

Motion Recruitment; Louisville (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

A growing service-based company in Louisville, KY, is seeking an Office Administrator to manage day-to-day operations and support teams. Ideal candidates are organized, skilled in multitasking, and have a passion for clear communication. Responsibilities include scheduling technicians, managing customer communications, and processing orders.

Qualifications

• 2+ years of experience as an Office Administrator.
• Strong proficiency with Microsoft Office tools, particularly Outlook, Excel, and PowerPoint.
• Excellent verbal and written communication skills.

Responsibilities

• Checking and responding to emails promptly at the start of the day.
• Scheduling service technicians and coordinating customer appointments.
• Providing administrative support to the internal team and leadership.

Skills

Communication

Multitasking

Organization

Proficiency in Microsoft Office

Job description

A growing service-based company in Louisville, KY, is seeking an Office Administrator to manage day-to-day administrative operations and support field and internal teams. In this role, you'll take the lead in coordinating technician schedules, managing customer communications, handling incoming orders, and processing warranty repair paperwork. This position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and is comfortable wearing many hats throughout the day.

If you're passionate about organization, multitasking, and being the go-to person in the office, we encourage you to apply!

Required Skills & Experience

• 2+ years of experience as an Office Administrator
• Strong proficiency with Microsoft Office tools, particularly Outlook, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Ability to act quickly, think on your feet, and juggle multiple tasks at once
• Comfortable managing technician schedules, answering phones, and coordinating with customers

Daily Responsibilities Include

• Checking and responding to emails promptly at the start of the day
• Scheduling service technicians and coordinating customer appointments
• Taking and processing customer orders
• Managing incoming warranty repair documentation
• Providing administrative support to the internal team and leadership