Office Administrator

Tnt Crane & Rigging Inc; Lexington (SC); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator to join their dynamic team. In this pivotal role, you will oversee payroll processes, manage billing for various projects, and ensure that all administrative tasks are executed efficiently. Your ability to communicate effectively with internal teams and external clients will be vital in maintaining smooth operations. This is a fantastic opportunity to contribute to a growing branch in the commercial and industrial equipment rental sector while honing your skills in a supportive environment. If you thrive in a fast-paced setting and are ready to take on new challenges, this position is perfect for you.

Qualifications

• Minimum 3 years of experience in an AR billing environment.
• High School diploma required, Bachelor's preferred.

Responsibilities

• Process payroll approvals and create invoices for the branch.
• Manage monthly AIA / Portal billing and keep spreadsheets updated.
• Handle daily office responsibilities and customer interactions.

Skills

Communication Skills

Organizational Skills

Computer Skills

Ability to interpret reports

Education

High School diploma

Bachelor’s degree

Tools

Office software packages

Job description

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Reports to: Branch Manager

Description

Southway Cranes & Rigging, LLC.

Position: Office Administrator

Location: Columbia/Lexington, SC

Southway is looking to add an experienced Full Time Office Administrator to our growing Branch. The following are a list of requirements; You must meet all the requirements below to be considered for this position.

Summary: The Office Administrator is responsible for the processing of the 2nd payroll approval, creation of all invoices relating to their branch or branches of responsibility, complete monthly AIA / Portal billing for all customers, request change orders when required, keep all project management spreadsheets up to date, and daily office responsibilities.

Essential Functions:

• Must have the ability to communicate with Branch Manager, Internal Salespeople and Outside Customers.
• Must be able to interpret UNION pay rates and make changes to payroll when necessary.
• Must be able to interpret job ticket and compare to FCC to create an accurate invoice.
• Must be able to understand company billing rates and rate exceptions and be able to recognize discrepancies.
• Manage monthly AIA / Portal billing for all customers / projects. Request change orders when necessary.
• Keep all project management (BTD) spreadsheets up to date.
• Office responsibilities – Answer phones, handle walk-ins, distribute mail, etc.
• Performs other job duties as assigned.

Skills Required:

• Ability to interpret, read, write, and type reports.
• Ability to prioritize, organize work, and meet deadlines.
• Computer skills and knowledge of office software packages.

Physical Requirements:

• Ability to employ physiological movements and actions associated with heavy work.
• Able to perform bending, stooping, lifting, seeing, hearing, walking, ability to lift 20 lbs., twisting, crawling, climbing, squatting, kneeling, sitting and standing.
• Eyesight sufficient for operating a motor vehicle, inspection of equipment, and complete paperwork.
• Hearing sufficient for telephone contact and interpersonal communication with Customers and coworkers.

Supervision:

• Is not a direct supervisor of other employees.
• Must be able to work with limited supervision.

Contacts:

• Considerable contacts within the company.
• Considerable outside contact with Customers.

Mental Demands:

• Must be able to deal with deadlines.
• Needs to be able to prioritize workload and work without direct supervision.

Accountability:

• Must be punctual.
• Be able to cooperate with others in team - Collaboration & Engagement.
• Required to submit reports and paperwork associated with the position on a regular and timely basis.

Qualifications:

• High School diploma required.
• Bachelor’s degree preferred.
• Union Experience preferred.
• Minimum of 3 years of experience, with working knowledge of an AR billing environment.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Commercial and Industrial Equipment Rental