Office Administrator

SealX; Lacey (WA); On-site; Full time

Job summary

A leading company in Janitorial Services is seeking a highly organized Office Administrator to manage operations and enhance team efficiency. The candidate should be detail-oriented, able to multitask and provide administrative support across departments, ensuring a productive work environment.

Benefits

Health insurance

Paid time off

Qualifications

• Detail-oriented and proactive with excellent customer service focus.
• Ability to manage multiple responsibilities in a dynamic environment.

Responsibilities

• Manage day-to-day office operations and maintain productivity.
• Serve as the primary contact for clients and vendors.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Education

Previous experience as an Office Manager or Administrative Assistant

Tools

Microsoft Office Suite

Google Workspace

Job description

16 hours ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from SealX

Employee Relations | Recruitment & Onboarding | Leave Administration | Benefits & Compensation | Policy Development | Training & Professional Development

Company Description

SealX is a company dedicated to redefining and elevating cleanliness and convenience standards in commercial spaces. We deliver White Glove Quality cleaning services that enhance the lives of our customers while upholding environmental responsibility and empowering our skilled workforce.

Position Overview

We are seeking a highly organized and dependable Office Administrator to oversee the daily administrative operations of our fast-growing commercial cleaning company. The ideal candidate is detail-oriented, proactive, and customer-service focused, with the ability to manage multiple responsibilities in a dynamic environment. This role is essential in bridging the gap between office administration and field operations, helping ensure our team functions efficiently and effectively.

Key Responsibilities

• Manage day-to-day office operations to maintain an organized and productive environment.
• Coordinate team schedules, meetings, and travel arrangements as needed.
• Oversee office supply procurement, inventory tracking, and vendor relationships.
• Serve as the primary point of contact for clients, vendors, and visitors, ensuring a professional and welcoming experience.
• Respond to incoming communications (calls, emails, and mail) promptly and professionally.
• Provide administrative support across departments, assisting with documentation and general office tasks.
• Maintain accurate and up-to-date records and filing systems (digital and physical).
• Assist in preparing reports, presentations, and other business-related documents.
• Develop and implement office procedures and policies to streamline workflows.
• Review employee timekeeping records and assist in payroll processing for accuracy and compliance.
• Collaborate with HR and Finance to resolve payroll or timekeeping discrepancies.
• Manage day-to-day accounts payable, deposits, and other basic financial transactions.

Qualifications

• Previous experience as an Office Manager, Administrative Assistant, or similar role required.
• Strong organizational and time-management skills with excellent attention to detail.
• Professional verbal and written communication skills.
• Ability to multitask, prioritize, and adapt in a fast-paced service environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with office management and payroll software is a plus.
• Ability to work independently and collaboratively across teams.

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Expected hours: 35 – 40 per week

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Janitorial Services