Office Administrator

Frontmatec; Kansas City (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

An established industry player is seeking an enthusiastic Office Administrator to join their dynamic team. In this entry-level role, you will be the face of the company, welcoming clients and managing the front desk while providing essential administrative support to the leadership team. Your organizational skills will shine as you coordinate meetings, assist with HR functions, and help plan company events. This position offers a variety of tasks, ensuring that no two days are the same, making it perfect for someone who thrives in a lively environment. Join this forward-thinking company and contribute to a positive workplace culture while advancing your career.

Benefits

401(k) options

Paid time off

Company holiday pay

Health benefit contributions

Qualifications

• Experience in administrative, office coordination, or HR support roles preferred.
• Strong interpersonal and communication skills with a focus on service.

Responsibilities

• Greet clients and visitors, providing a positive first impression.
• Manage front desk and support office staff with administrative tasks.

Skills

Administrative Support

Interpersonal Skills

Microsoft Office Suite

Attention to Detail

Communication Skills

Time Management

Education

Experience in Administrative Role

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Get AI-powered advice on this job and more exclusive features.

Are you someone who is outgoing and likes variety in your day-to-day tasks?

If so, this may be the place for you.

The incumbent will assume a set of tasks and responsibilities aimed at supporting the entire office, assisting the leadership team, and handling various ad hoc activities.

Responsibilities

1. Greet clients and visitors as a Frontmatec Ambassador, creating a positive first impression.
2. Manage the front desk and common areas, ensuring they are clean, organized, and welcoming at all times.
3. Provide comprehensive administrative support to office staff and leadership, including document preparation, supply management, and general office coordination.
4. Assist with payroll processing tasks in collaboration with HR and finance to ensure timely and confidential handling of employee compensation.
5. Support HR functions such as onboarding new hires, coordinating interview logistics, posting job openings, and maintaining candidate tracking systems.
6. Maintain confidentiality standards when handling personnel files, payroll data, and sensitive business information.
7. Coordinate and maintain internal communication platforms and employee information.
8. Plan and support company events and internal engagement initiatives (e.g., summer party, holiday celebrations).
9. Organize and facilitate meetings and events, including scheduling, room coordination, agenda preparation, and minute-taking.
10. Provide cross-functional administrative support to departments such as Sales, Service, and Accounting.
11. Take ownership of ad hoc projects and special assignments as needed.

Qualifications

1. Previous experience in an administrative, office coordinator, or HR support role is strongly preferred.
2. Strong interpersonal and communication skills with a passion for delivering exceptional service.
3. High level of professionalism, discretion, and attention to detail.
4. Ability to manage multiple priorities with ease and stay calm under pressure.
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
6. Comfortable working in a dynamic environment with varied responsibilities.

What We Offer

• Company contributions towards your benefit premiums for full-time employees.
• 401(k) options.
• Vacation, sick, and personal time off, along with 8 paid company holidays and yearly increases.

EEO

Frontmatec is an equal opportunity employer.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

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